UVA's Transition to Virtual Payments: Paymode ACH and ePayables
UVA is enhancing its payment processes by transitioning to virtual payment methods, including Paymode ACH and ePayables through Bank of America. This initiative is designed to improve operational efficiency, reduce reliance on paper-based transactions, and streamline payments to our valued vendors.
Phase 2: Campaign for Paymode Enrollment and Reintroduction of ePayables
Vendors currently receiving ACH payments via PaymentWorks—subject to a 1.5% transaction fee—will now have the opportunity to transition to Paymode (Basic or Premium tiers) with Net 30 payment terms.
As part of Phase 2, UVA is also reintroducing ePayables, a secure virtual card payment method offered by Bank of America. This solution was previously used at UVA prior to the implementation of Workday.
Bank of America, or its authorized representatives, will conduct an active outreach campaign, contacting eligible vendors directly to discuss available virtual payment options—including the no-cost Basic Paymode tier.
Vendor Segmentation and Exclusions
Certain vendor categories, including student organizations and individual payees (e.g., guest speakers and one-time stipend recipients), are excluded from this transition. UVA is currently evaluating Zelle as an alternative payment solution for these groups. Updates will be provided as more information becomes available.
Vendors who have already transitioned to Paymode under Phase 1 do not need to take any additional action.
What Does This Mean for Vendors?
- Vendors currently receiving ACH payments via PaymentWorks must enroll in Paymode by December 31, 2025 to continue receiving electronic payments.
- Vendors not enrolling by the deadline will default to check payments with Net 45 terms.
- Selected vendors may be contacted directly by Bank of America to enroll in ePayables.
- All vendors should review their payment preferences and complete enrollment by the stated deadline.
What Does This Mean for UVA Departments?
Departments should be prepared to support vendors through this transition by answering basic questions and directing them to appropriate resources. Please refer all vendor inquiries to askfinance@virginia.edu and encourage prompt enrollment in Paymode.
Key Dates and Deadlines
- Paymode/ePayables Enrollment Deadline: 12/31/2025
- Bank of America Vendor Outreach Begins: 06/02/2025
- PaymentWorks ACH to be Decommissioned On: 01/04/2026
Resources and Support
Contact: askfinance@virginia.edu
Questions or Concerns?
For more information or if you have questions about the transition to Paymode, please contact the Ask Finance team. They are ready to assist with any inquiries you may have.