Workday Corrections Decision Tree

The Decision Tree maps out corrections paths for certain tasks. See file at the bottom of the page for a graphic decision tree.

Workday tasks used to correct the FDM worktags on posted transactions

Internal Service Delivery:

• Correction via Accounting Journal
• If it’s an ongoing charge (e.g., monthly telephone bill), you may need to contact the ISP to make updates
• You can find each ISP’s Internal Service Delivery Data Entry Specialists using the Internal Service Provider Information report

Ad Hoc Bank Transaction:

• Correction via Accounting Journal

Customer Invoice:

• Correction via Accounting Journal

Expense Report:

• Correction via an Accounting Adjustment

EXCEPT WHEN:

• Correcting Spend Category/Expense Type
• Splitting a line or needing to split an individual expense report line across multiple FDM strings
• For both these instances: Correction via Accounting Journal

Supplier Invoice:

• Correction via an Accounting Adjustment

EXCEPT WHEN:

• Splitting a line or needing to split an individual expense report line across multiple FDM strings: Correction via Accounting Journal

NOTE: Corrections to Supplier Invoices can only be processed after the invoice has been paid out. If the Supplier Invoice has not been paid out, you either have to wait until it’s been paid and use the Accounting Adjustment to complete the correction or you can complete and Accounting Journal right away.

Payroll / Fringe:

• Employee is from R&V or Wise:
  • If the journal source is “Payroll – Legacy”, correction via Historical Payroll Accounting Adjustment (including manual corrections to fringe benefit amounts)
  • All other payroll-related journal sources (e.g. Payroll Actual Accrual) will be corrected via Payroll Accounting Adjustment and Fringe Benefits will adjust accordingly
• Employee is from MC or UPG:
  • PAAs can only be processed by central Payroll, regardless of the journal source. Requests should be submitted using these forms:
    • https://uvafinance.virginia.edu/form/mc-payroll-funding-adjustment
    • https://uvafinance.virginia.edu/form/upg-payroll-funding-adjustments

SIS:

• Transactions that originated in SIS should be corrected in SIS