How to expense a fraudulent charge
Resources
Description of all expense items. Latest update March 24, 2025.
This Quick Reference Guide (QRG) is designed to walk a Procurement Shopper through the steps to create a supplier invoice request in Workday.
This Quick Reference Guide (QRG) is designed to walk an Expense Support Specialist through the approval process in Workday for Supplier Invoice Requests for non-employees.
This Quick Reference Guide (QRG) is designed to walk employees through the delegation process in Workday. By the end of this QRG, you will be able to delegate Workday transactions, manage your delegations, and access transactions delegated to you. Delegations are temporary reassignments of tasks to another person, enabling them to perform actions on your behalf. The delegation may pertain to initiating processes, approving transactions, or delegating specific actions to someone.
How to request tax-exempt status with Amazon for T&E card purchases
How and when to submit a Spend Authorization for companion travel in Workday
These slides cover creating expense reports for self and for workers, explanations of business processes and approval routings, and basic operations within expense reporting.
How to submit T&E transactions for a departed employee
Guidelines on using per diem meals vs. travel actual meals
I know UVA policy is built in the system, but what about my department's policy, which is different?
How to confirm an expense report meets departmental policy
When to request reimbursement for a trip
Each school and business unit has assigned Expense Ambassadors to assist in training employees in their area on how to use the University's Workday Expense system as well as answer questions regarding their area's expensing policies and procedures.
The Ambassador database is maintained by the Travel & Expense team. Please reach out to AskFinance@virginia.edu if you have any questions.