April 8, 2025, 4:45 pm: The T&E Card Change Request form is failing intermittently. We are working with ITS to address the issue. In the meantime, please send us an email with the information the form requests to askfinance@virginia.edu
Resources
Instructions for how to pay employees a human subject payment
Description of registration statuses in PaymentWorks
Description of account statuses in PaymentWorks
Description of invitation statuses in PaymentWorks
How to update a supplier's information in PaymentWorks
Information on why payment terms have changed
Process of selecting direct deposit payment option
Information about Net15 payment option
Information for departments and suppliers in registering with PaymentWorks as a supplier for the University of Virginia.
How do I submit a wire request?
With the implementation of Workday Financials, schools and departments can no longer request wire payments. The payment type is now determined by how the supplier is set up through PaymentWorks. If your department is working with a Supplier, please have the supplier enroll in PaymentWorks for ACH payments.
- Do UVA departments need to take any action? No, there is no change to how UVA departments initiate payments. This transition only impacts how payments are processed on the vendor side.
- Will this affect payment processing times? No, payments will continue to be processed as usual.
- What if a vendor asks me about this transition?
- Who is affected in this phase? This transition only applies to vendors already enrolled in Bank of America Paymode with other clients.
- Do I need to take action? No, UVA and Bank of America will handle the transition. If any updates are needed, Bank of America or Bottomline (BoA’s partner) will reach out to you directly.
- Will there be any delays in payment? No, payments will continue as usual.
- What about vendors not yet using Paymode?
This Quick Reference Guide (QRG) is designed to answer some potential questions that may arise during the PaymentWorks registration process.
This form describes how to tell which registration form to use in PaymentWorks when inviting an entity to register
Individual vs supplierpdf.pdf148.56 KB
This resource explains how to search for a supplier or person in PaymentWorks
No – you cannot add attachments or notes to the Account Certification after it’s been submitted.
Action to take if a supplier doesn't accept UVA's payment terms
How to confirm a supplier's eligibility for reduced ACH payment terms
How to re-send a PaymentWorks invitation