Search for invoice status using your supplier number
Resources
For use when supplier located in another state requires documentation for exempting the University from sales tax. (Requires Netbadge)
For when a supplier requires UVA's Letter of Credit information (requires Netbadge).
Information for departments and suppliers in registering with PaymentWorks as a supplier for the University of Virginia.
Guidelines on when the T&E card may be used for non-eVA excluded items
Provides necessary information to meet legal requirements in the requisition of goods or services that can be supplied by only one vendor.
When a supplier needs UVA's IRS W-9 information. Request for Taxpayer Identification Numbers
My Customer is Requesting the University's W-9 Form, where can I obtain one? When a supplier needs UVA's IRS W-9 Information
2023_W9_UVA.pdf80.22 KB
For documenting telephone quotes received from vendors.
PhoneQuoteSummary_PSDS.pdf1.03 MB
With the launch of the Amazon Business Punchout in the UVAMarketplace, we would like to share updated information and materials:
- Is there a recording of the Amazon Business Punchout Training?
Learn the basics of using the Goods & Services Guide. View the video.
When purchasing a new vehicle for a department, please do the following:
Consider whether this is a replacement or an addition to the fleet, and discuss the needs of the group to determine the best vehicle choice.
Understand the usage of the new vehicle to determine if an alternatively fueled vehicle could be used.
Steps for ordering gift cards from Blackhawk's Punchout
What's a Match Exception?
When your Workday purchase order lines and corresponding supplier invoice lines do not have the same price and/or quantity or your purchase order totals and invoice totals do not have the same price and/or quantity, you get a match exception.
It's important to be proactive with match exceptions -- don't ignore the notifications you receive about one of your invoices being under match exception, because invoices under match exception can't be paid. This means the suppliers you use won't receive payment.
1. Gift cards for employees should NOT be purchased through the punchout. Employee gift cards must be purchased via a T&E Card and reconciled in the Expense module to comply with tax reporting requirements.
Note: If multiple gift cards with varying values are purchased in a single transaction, they must be itemized in the expense report to ensure accurate taxation for the employees.
There are four product choices in two categories for your gift card needs:
Open Loop: VISA gift cards that can be utilized at any merchant where a traditional VISA card is accepted. These cards are valid for 12 months from the date of purchase, and there are no reissues or refunds on expiring/expired codes.
1. Open Loop Digital
-Subject to a $2.95 per card processing fee (included in gift card total when ordering).
2. Open Loop Physical
Blackhawk Network, Inc. offers a new punchout ordering platform in UVA Marketplace.