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Resources
For use when supplier located in another state requires documentation for exempting the University from sales tax. (Requires Netbadge)
For when a supplier requires UVA's Letter of Credit information (requires Netbadge).
UVA Credit Letter 12.17.25.pdf658.59 KB
Guidelines on when the T&E card may be used for non-eVA excluded items
Provides necessary information to meet legal requirements in the requisition of goods or services that can be supplied by only one vendor.
When a supplier needs UVA's IRS W-9 information. Request for Taxpayer Identification Numbers
2025 Substitute W9 w UEI_0.pdf83.26 KB
My Customer is Requesting the University's W-9 Form, where can I obtain one? When a supplier needs UVA's IRS W-9 Information
2025 W9 Signed.pdf76.17 KB
For documenting telephone quotes received from vendors.
PhoneQuoteSummary_PSDS.pdf1.03 MB
Virginia Sales & Use Tax Exemption Certificate
Virginia Sales and Tax Exemption Certificate.
Law and regulation generally require the University to procure goods and services through competition. An emergency
procurement is a limited exception used when immediate action is necessary to protect health, safety, welfare,
property, or the continued operation of the University.
Completion of this form is intended to document the circumstances supporting the emergency procurement request. This form must be completed and validated by Procurement Services before a Purchase Order is issued.
Digital Accessibility Review Checklist
Work through each section below to determine whether accessibility applies and what steps to take next.
Purpose
Use this checklist for any purchase or contract request that may include a digital component (e.g., software, tools, or content).
Complete the Digital Accessibility Attestation form to confirm that a formal review of your purchase was not reqired based on UVA digital accessibility criteria.
Amazon Purchasing FAQs
- General Purchasing Guidelines
Who is eligible to make purchases through Amazon Business at UVA?
Introduction to the Procurement Goods & Services Guide (Video)
Learn the basics of using the Procurement Goods & Services Guide.
When purchasing a new vehicle for a department, please do the following:
Consider whether this is a replacement or an addition to the fleet, and discuss the needs of the group to determine the best vehicle choice.
Understand the usage of the new vehicle to determine if an alternatively fueled vehicle could be used.
Blackhawk Gift Card Punchout Ordering Guide
Steps for ordering gift cards from Blackhawk's Punchout
What's a Match Exception?
When your Workday purchase order lines and corresponding supplier invoice lines do not have the same price and/or quantity or your purchase order totals and invoice totals do not have the same price and/or quantity, you get a match exception.
It's important to be proactive with match exceptions -- don't ignore the notifications you receive about one of your invoices being under match exception, because invoices under match exception can't be paid. This means the suppliers you use won't receive payment.
1. Gift cards for employees should NOT be purchased through the punchout. Employee gift cards must be purchased via a T&E Card and reconciled in the Expense module to comply with tax reporting requirements.
Note: If multiple gift cards with varying values are purchased in a single transaction, they must be itemized in the expense report to ensure accurate taxation for the employees.