Resources

Fly America Act
Guidance on the Fly America Act
Conflict of Interest

University faculty and staff are subject to a variety of conflict of interest laws, regulations, and requirements depending on their official duties for the University and external financial relationships.  This website provides general information, references, and resources to assist you in meeting your personal obligations to comply with conflict of interest requirements as they related to procurement activities; it is not intended as legal advice and should not be construed as such.  Any questions regarding interpretation and application of laws and regulations should be directed to the

Travel and Expenses for Non-Employees
Procedures for booking and expensing travel for non-employees
Can I book bundled travel?
Procedure on booking and expensing bundle travel.
How do I expense a COVID test for travel?
How to expense COVID tests in Workday Expenses
Expense Item Descriptions

Description of all expense items.  Latest update June 21, 2024.

Expense Item Descriptions_062124.xlsx49.89 KB
Create Spend Authorization (QRG)
How and when to submit a Spend Authorization for companion travel in Workday
UVAFST_QRG_CreateSpendAuthorization_Final_R2.pdf294.69 KB
Register for Workday FIN Courses in Workday Learning (QRG)
How to view Finance Instructor Led (ILT) Courses in Workday
UVAFST_QRG_RegisterforFINCoursesinWorkdayLearning.pdf466.87 KB
Is there a rental car per diem or limit?
How to obtain a competitive price on a rental car
Is there a lodging per diem or limit?
Hotel limit per night
Hertz Direct Bill Application
Application needed to apply for direct billing with Hertz rental car agency.
Enterprise & National Direct Bill Application
Application needed to apply for direct billing with Enterprise & National rental car agencies.
What is the current IRS mileage rate?
IRS Mileage reimbursement rate
2021 Return to Travel Webinar Questions & Answers
Return to Travel Webinar Questions 8.5.21_0.pdf166.41 KB
2021 Return to Travel Slides
Return to Travel Presentation- Website Version.pdf2.18 MB
2021 Return to Travel Webinar
Changing an Existing Reservation Training Video
Add Ground Transportation to an Existing Reservation Training Video
Add a Hotel and a Car to an Existing Reservation Training Video
Sharing an Itinerary Training Video