April 8, 2025, 4:45 pm: The T&E Card Change Request form is failing intermittently. We are working with ITS to address the issue. In the meantime, please send us an email with the information the form requests to askfinance@virginia.edu
Resources
This Quick Reference Guide (QRG) is designed to walk employees through the process of creating an expense report in the Workday Mobile Application.
This Quick Reference Guide (QRG) is designed to walk an Expense Support Specialist through the approval process in Workday.
This Quick Reference Guide (QRG) walks employees through the process of viewing expense reports in Workday and performing related actions including canceling, changing, or editing an expense report.
This Quick Reference Guide (QRG) is designed to walk employees through the process of creating an expense report in Workday.
This Quick Reference Guide (QRG) walks Employees and Delegates through the process of e-mailing receipts for expense reports directly to Workday. (As of October 1, 2024)
This Quick Steps guide provides the overall steps to submit an expense report. For detailed steps and more
information, see the Create Expense Report Quick Reference Guide (QRG)
This Quick Reference Guide (QRG) walks Employees through using the Expenses Hub app. The Expenses Hub
should automatically display in your list of Apps under Menu. If it is not displayed, you can add it via the
Add Apps button at the bottom of the Apps menu (Menu > Apps).
QRG_Expenses Hub (1).pdf499.7 KB
This seminar was given on September 12, 2023. A PDF of the slides can be found here: https://uvafinance.virginia.edu/resources/traveluva-seminar
This seminar was presented on September 12, 2023. Video of the presentation can be found here: https://uvafinance.virginia.edu/resources/traveluva-seminar-zoom-presentation
Travel Webinar Sept 2023.pdf1.71 MB
This Quick Reference Guide (QRG) is designed to walk an Expense Support Specialist through the approval process in Workday for Supplier Invoice Requests for non-employees. By the end of this QRG, you will know how to review and approve a supplier invoice request for non-employees.
This Quick Reference Guide (QRG) is designed to walk employees through the process of downloading and printing an expense report in Workday. You can download expense reports as an excel spreadsheet or as a PDF file.
Description of all expense items. Latest update March 24, 2025.
How and when to submit a Spend Authorization for companion travel in Workday