For use when supplier located in another state requires documentation for exempting the University from sales tax. (Requires Netbadge)
Resources
For when a supplier requires UVA's Letter of Credit information (requires Netbadge).
Information for departments and suppliers in registering with PaymentWorks as a supplier for the University of Virginia.
Provides necessary information to meet legal requirements in the requisition of goods or services that can be supplied by only one vendor.
For documenting telephone quotes received from vendors.
PhoneQuoteSummary_PSDS.pdf1.03 MB
With the launch of the Amazon Business Punchout in the UVAMarketplace, we would like to share updated information and materials:
Is there a recording of the Amazon Business Punchout Training?
Learn the basics of using the Goods & Services Guide. View the video.
When purchasing a new vehicle for a department, please do the following:
Consider whether this is a replacement or an addition to the fleet, and discuss the needs of the group to determine the best vehicle choice.
Understand the usage of the new vehicle to determine if an alternatively fueled vehicle could be used.
This Quick Reference Guide (QRG) provides a step-by-step process of manually sourcing a requisition that includes a zero-dollar line. A requisition that contains a zero-dollar line will NOT be automatically sourced into a Purchase Order but will need to be manually sourced instead. The requisitioner can perform this action once all necessary approvals have been obtained. By the end of this QRG you will be equipped to manually source a zero-dollar line requisition that you have created.
1. Gift cards for employees should NOT be purchased through the punchout. Employee gift cards must be purchased via a T&E Card and reconciled in the Expense module to comply with tax reporting requirements.
Note: If multiple gift cards with varying values are purchased in a single transaction, they must be itemized in the expense report to ensure accurate taxation for the employees.
There are four product choices in two categories for your gift card needs:
Open Loop: VISA gift cards that can be utilized at any merchant where a traditional VISA card is accepted. These cards are valid for 12 months from the date of purchase, and there are no reissues or refunds on expiring/expired codes.
1. Open Loop Digital
-Subject to a $2.95 per card processing fee (included in gift card total when ordering).
2. Open Loop Physical
Blackhawk Network, Inc. offers a new punchout ordering platform in UVA Marketplace.