April 8, 2025, 4:45 pm: The T&E Card Change Request form is failing intermittently. We are working with ITS to address the issue. In the meantime, please send us an email with the information the form requests to askfinance@virginia.edu
Resources
Ad Hoc Bank Transaction Expenditure Credit (Video Demonstration)
See the full process of remote deposits from scanning the check to any corrections that need to be made to the Ad Hoc Bank Transaction.
Remote Deposit Process (1).pdf110.35 KB
This session from January 2024 features information on deposits and Ad Hoc Bank Transactions (AHBT).
This session from January 2024 features information on deposits and AHBT. Watch on YouTube: https://youtu.be/xEbnfTL0lcQ
Ad Hoc Bank Transaction Merchant Account (Video Demonstration)
Ad Hoc Bank Transaction Department Deposit (Video Demonstration)
The slides for this course cover the key tasks that may be sent to you for approval as a Cost Center Manager and the details that need to be reviewed before determining if a request should be approved
Retail Sales and Use Tax Instructions For University of Virginia Departments and Units Engaged in Taxable Sales
This procedure covers the preparation of a deposit of cash (checks, currency and coin) with the University's Cashier’s Office.
This procedure does not cover the preparation of a Bank Deposit by persons designated as having the authority to make deposits directly to a local branch of the University's bank.
Prep_CashierDeposits.pdf241.55 KB
These slides cover ad hoc bank transaction processes including for expenditure credits, department deposits, and merchant accounts.
This Quick Reference Guide (QRG) is designed to walk a Cost Center Deposit Specialist through the process of reviewing an Ad Hoc Bank Transaction to record an Expenditure Credit, a Department Deposit, or a Merchant Account. This process begins with either a remote deposit (using a Remote Deposit Scanner and CashPro), a deposit taken to the bank (using a location code on the deposit ticket), or a deposit from a Merchant account (revenue from Credit Card or ACH payment using a MID number). .