Resources

Student Exchange Agreement Template
Student-Exchange.docx29.49 KB
Sample Invoice Template
Template for generating a UVA invoice for goods & services.
InvoiceTemplate_Sample.docx36.62 KB
SESAC Performance License for Colleges and Universities
SESAC Performance License for Colleges and Universities. Access to this form requires Netbadge
UVA Sales Tax Form ST-9A
University of Virginia Form ST-9A Virginia Retail Sales and Use Tax Worksheet and Instructions For INTERNAL use only
General Agreements for Cooperation and Exchange Template
General Agreement for Academic Cooperation and Exchange (“Agreement”) to foster international cooperation in education and research.
General-Collaboration.docx24.22 KB
BMI Music Performance Agreement
University's agreement for the use of music owned by BMI.
ASCAP Music License
American Society of Composers, Authors, & Publishers licensing agreement with the University.
What is Unclaimed Property?
Information and policies surrounding uncashed checks and unclaimed property.
Procedure for Permanent Transfer of Equipment Assets either: 1) To UVA from other institutions or 2) From UVA to other institutions
To effectively control and account for: 1) the permanent transfer of equipment assets to UVA, or 2) the permanent transfer of UVA equipment assets to another institution. The procedure ensures UVA’s financial statements and Fixed Assets Sub-ledger properly reflect all such activity.
BA_Procedure_Permanent_Transfer_Capital_Equipment.pdf278.31 KB
What is Debt Accounting?
Debt Accounting is responsible for the accounting of the University’s external and internal debt in compliance with state and University guidelines and provides support to Treasury Management to create and monitor debt capacity models and financial schedules to measure the maximum amount of debt that the University may issue and help maximize the use of debt funds. In addition, this function maintains debt executive summaries to analyze the financial strength of the University in comparison to other public universities.
What is Financial Reporting?

Financial Reporting provides information and resources for the internal and external financial reporting needs of the University. In this capacity, Financial Reporting provides guidance on complex accounting issues and questions, including the research, interpretation, and implementation of new accounting standards and is responsible for managing the year-end close, APA audit, and preparation of the annual Financial Report as well as quarterly financial statements for the Board of Visitors and other institutional financial surveys.

What is the Equipment Trust Fund?
The Higher Education Equipment Trust Fund (ETF) was established by the General Assembly to meet a need for new or updated equipment for various educational and general programs in Virginia institutions of higher education. The State Council of Higher Education (SCHEV) and the Virginia College Building Authority (VCBA) administer the ETF Program. SCHEV and VCBA sell bonds to raise the funding for this program. As a recipient of this funding, the University is obligated to meet certain legal requirements associated with this fund, as established by SCHEV and VCBA. The Office of Financial Planning & Analysis (FP&A) and UVA Fixed Assets Accounting coordinate all ETF-related activity for the University of Virginia.
Can I Sign a University Contract

SIGNATURE AUTHORITY

Signature authority is a formal delegation that allows an individual to sign or otherwise enter into an agreement that legally binds the university to terms and conditions. This includes written contracts that bind or obligate the university to a financial or a non-financial commitment. Agreements signed by unauthorized employees or agents are not valid and do not bind the university.

UPG Monthly Payroll Calendar 2023
Pay Group Period Number Period Start Date Period End Date Data Entry and Approval Deadline Payroll Payment Date
UPG Biweekly Payroll Calendar 2023
Pay Group Period Number Period Start Date Period End Date Data Entry and Approval Deadline
Medical Center Biweekly Payroll Calendar 2023
Pay Group Period Number Period Start Date Period End Date Data Entry and Approval Deadline Time Entry Deadline<
Academic Division Monthly Payroll Calendar 2023
Pay Group Period Number Period Start Date Period End Date Data Entry and Approval Deadline Payroll Payment Date
Academic Biweekly 2023
Pay Group Period Number Period Start Date Period End Date Data Entry and Approval Deadline Time Entry Deadline (always due at 12:00p
What are the Governing Statues for Procurement of Goods & Services
Governing Statues for Procurement of Goods & Services in the Commonwealth of Virginia.
Archived Fiscal Administrator Meeting Notes
Notes from meetings in FY19 and earlier.

Offices of the Vice President for Finance

Carruthers Hall: 1001 N. Emmet Street

PO Box 400210

Charlottesville, VA 22904

PHONE: 434-924-3400

FAX: 434-982-2315

EMAIL: [email protected]

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