Resources

• You may come in person to the payroll office and pick up a copy (photo ID required) · Contact AskHR@virginia.edu or 434-243-3344
• Security reasons prevent UVA from emailing W-2 forms.

You can download an identical W-2 reprint from the Employee Self Service website. We don’t provide reprints. (Link to instructions)

You should ensure that your pre-tax deductions (health insurance, retirement, etc.) have not changed drastically from one year to the next. Check to see if you received any type of bonus in the prior year that would have increased your total gross pay. If you did not receive a bonus in the current year as well, that would make it appear that you earned less in the current year despite having a higher base salary

For tax reporting purposes, wages are reported when they are paid, rather than when they are earned. Any December days worked and not actually paid in that month are considered earnings in the new year.

No, address changes do not require a corrected W-2 form.

UVA students enrolled on at least a half-time schedule are exempt from Social Security and Medicare taxes. Additionally, certain foreign nationals on specific visas also are exempt from these taxes

The explanations of these codes can be found on the reverse side of your W-2 form.

The W-2 Box 5 amount is taxable wages subject to Medicare taxes. This differs from your gross earnings because there are certain deductions that reduce your Medicare taxable wages, such as pretax medical/dental and vision insurance, and FSA Medical and Dependent Care. Retirement deposits and Tax-Deferred Savings Plans do not reduce your Medicare taxable wages. Medicare taxable wages do not have a cap amount in the year.

The W-2 Box 3 amount is taxable wages subject to Social Security taxes. This differs from your Gross Earnings because there are certain deductions that reduce your Social Security taxable wages, such as the pre-tax medical/dental and vision insurance, and FSA Medical and Dependent Care. Retirement deposits and Tax-Deferred Savings Plans do not reduce your Social Security taxable wages. There is also a cap on Social Security taxable wages each year employees with earnings in excess of this cap will no longer have a deduction for Social Security tax for the remainder of that year

The W-2 Box 1 amount is federal taxable wages equal gross earnings minus pre-tax deductions such as health/dental/vision insurance, retirement contributions, Tax-Deferred Savings Plans like 403(b) and 457 retirement accounts, and FSA Medical and Dependent Care.

All former employees will receive Form W-2 in the mail.

It's easy to do this in Workday!  Try the "Show Me How" feature if you need help.

W-2 forms are available in Workday now.  If you have opted for a paper copy, it will be mailed by ADP by January 31. 

FORM W-2: WAGE AND TAX STATEMENT

UVA is required by federal law to provide each employee with a Form W-2. Employees can expect to receive a Form W-2 by January 31 of each year.  For employees who have left UVA, W-2’s will be mailed by January 31. 

2021 Electronic W-2s are available now; Paper W-2s will be mailed before January 31.

here's now to opt-in if you didn't this year.

The UVAFinance – Payroll office processes off-cycle payments on Mondays (for Wednesday deposits) for requests that have been approved. All off-cycle payments will be made via direct deposit.  The form must be completed by the employee's manager (as Requestor/Approver). To submit an off-cycle payment request, please fill out and submit the form below.

These slides cover creating expense reports for self and for workers, explanations of business processes and approval routings, and basic operations within expense reporting. 

These slides cover ad hoc bank transaction processes including for expenditure credits, department deposits, and merchant accounts. 

If you need to complete the training for a security role, take the self-paced course in Workday Learning. 
 

The slides cover the basics of performing and accounting journal adjustments including reviewing journal entries, and reporting.
 

If you need to complete the training for a security role, take the self-paced course in Workday Learning.