Resources | UVA Finance

UVA Affiliation or Organization

FORM W-2: WAGE AND TAX STATEMENT

UVA is required by federal law to provide each employee with a Form W-2. Employees can expect to receive a Form W-2 by January 31 of each year. For employees who have left UVA, W-2’s will be mailed by January 31.

Want to receive a digital W-2 in 2023?

2021 Electronic W-2s are available now; Paper W-2s will be mailed before January 31.

here's now to opt-in if you didn't this year.

Off-cycle Payroll Request Form

The UVAFinance – Payroll office processes off-cycle payments on Mondays (for Wednesday deposits) for requests that have been approved. All off-cycle payments will be made via direct deposit. The form must be completed by the employee's manager (as Requestor/Approver). To submit an off-cycle payment request, please fill out and submit the form below.

Create Spend Authorization (QRG)

How and when to submit a Spend Authorization for companion travel in Workday

UVAFST_QRG_CreateSpendAuthorization_Final_R2.pdf294.69 KB

Expense Reports

These slides cover creating expense reports for self and for workers, explanations of business processes and approval routings, and basic operations within expense reporting.

Expense Reports for Expense Ambassadors_Class Slides_R2 (2).pdf4.21 MB

Ad Hoc Bank Transactions (Cost Center Specialist Role)

These slides cover ad hoc bank transaction processes including for expenditure credits, department deposits, and merchant accounts.

If you need to complete the training for a security role, take the self-paced course in Workday Learning.

AdHocBankTransactions slides - Learner Copy.pdf1.09 MB

Accounting Journals and Accounting Adjustments (Accountant Role)

The slides cover the basics of performing and accounting journal adjustments including reviewing journal entries, and reporting.

If you need to complete the training for a security role, take the self-paced course in Workday Learning.

Accounting Journals & Accounting Adjustments- Learner Copy.pdf2.34 MB

2022 Physicians Group Payroll Calendar

Note: The deadlines on the payroll calendars indicate the last day that any hires, compensation changes, terminations, and any other transactions must be completed (not initiated) in order to ensure that they are included for the pay date for that period. Any transactions that are initiated or completed after the Data Entry & Approval Deadline are not guaranteed to be included in the pay date for that period. All payroll inputs and manual adjustments for the period are also due by the deadlines.

2022 Medical Center Payroll Calendar