Monthly Close Activities

Monthly Close Activities in Workday Financials

October Cutoff Dates

Dear Workday Financials User:

Monthly close activities will be performed on October 31st. Please be advised of the following deadlines and cut-offs:

Accounting Journals, Accounting Adjustments, Payroll, and Expenses will be closed on Tuesday, October 31st at 4pm.

• All Accounting Journals must be approved by Tuesday, October 31st at 4pm, otherwise they will be canceled by Central Accounting as they will prevent the period from being closed. Users are encouraged to enter all Accounting Journals by Monday, October 30th to allow sufficient time for approvals. Canceled accounting journals can be copied and resubmitted (QRG for Copying an Accounting Journal) in the next accounting period when it becomes available (see below).
• All Accounting Adjustments should be approved by Tuesday, October 31st at 4pm, otherwise, they will post to the next accounting period, when approved.
• All Payroll Accounting Adjustments should be approved by Tuesday, October 31st at 4pm, otherwise, they will post to the next accounting period, when approved.
• All Expense Reports should be approved by Tuesday, October 31st at 4pm, otherwise, they will post to the next accounting period, when approved.

All other activity groups and transaction types will be closed on Tuesday, October 31st at 4:30pm. Users can continue to enter and approve requisitions, purchase orders, ad hoc payments, banking transactions, customer invoices, etc. until this time to be posted in the current period. Any pending/unapproved operational transactions at cut-off will post to the next period when approved. The November period will be opened on Tuesday, October 31st around 5pm. Users can continue to process Accounting Journals, Accounting Adjustments, as well as all other transactions at this time to be posted to the November period. Note that the Accounting Date for all transactions must be in the November period as October will be closed which may require the default Accounting Date to be changed to November.

• • Thank you for your cooperation and adherence to these deadlines. As we become more comfortable with the new system, UVAFinance may adjust deadlines and cut-offs in the future.

     

     

    Integrations:

  • Last scheduled Accounting Journals Integration (SIS, FM, Fundriver) for the month will be on Monday, October 30th at 7:00pm.
  • Last scheduled Supplier Invoice, Customer Invoice, ISD, and SIS Misc Payments integrations for the month will run on Monday, October 30th from 6:30pm to 7:00pm.