Monthly Close Activities

Monthly Close Activities in Workday Financials

March Cutoff Dates

Dear Workday Financials User:

Monthly close activities will be performed from March 29th through March 31st. Please be advised of the following deadlines and cut-offs:
The following transaction types will be closed on Friday, March 29th at 4pm:

• Accounting Journals must be approved by Friday, March 29th at 4pm, otherwise they will be canceled by Central Accounting as they will prevent the period from being closed (this only includes journals that are In Progress). Users are encouraged to enter all Accounting Journals by Thursday, March 28^th to allow sufficient time for approvals. Canceled accounting journals can be copied and resubmitted ( QRG for Copying an Accounting Journal) in the next accounting period when it becomes available (see below).

 

• • Thank you for your cooperation and adherence to these deadlines. As we become more comfortable with the new system, UVAFinance may adjust deadlines and cut-offs in the future.The April period will be opened on Sunday, March 31st around 5pm. Users can continue to process Accounting Journals, Accounting Adjustments, as well as all other transactions at this time to be posted to the April period. Note that the Accounting Date for all transactions must be in the April period as March will be closed which may require the default Accounting Date to be changed to April.
    Integrations:
  • Last scheduled Accounting Journals Integration (SIS, FM, Fundriver) for the month will be on Thursday, March 28th at 7:00pm.
  • Last scheduled Supplier Invoice, Customer Invoice, ISD, and SIS Misc Payments integrations for the month will run on Friday, March 29th from 6:30pm to 7:00pm.
  • All other activity groups and transaction types will be closed on Sunday, March 31st at 4pm including the following. Users can continue to enter and approve expense reports, accounting adjustments, requisitions, purchase orders, ad hoc payments, banking transactions, customer invoices, etc. until this time to be posted in the current period. Any pending/unapproved operational transactions at cut-off will post to the next period when approved.
  • • All Accounting Adjustments should be approved by Sunday, March 31st at 4pm, otherwise, they will post to the next accounting period, when approved. NOTE: With this quarter-end, UVA Finance will cancel any unapproved Accounting Adjustments initiated prior to March 1st, 2024.
    • All Payroll Accounting Adjustments should be approved by Sunday, March 31st at 4pm, otherwise, they will post to the next accounting period, when approved. NOTE: With this quarter-end, UVA Finance will cancel any unapproved Payroll Accounting Adjustments initiated prior to March 1st, 2024.
    • All Expense Reports should be approved by Sunday, March 31st at 4pm, otherwise, they will post to the next accounting period, when approved.