Finance Reporting and Analytics Release Notes 

Finance Reporting and Analytics Release Notes

Finance Reporting and Analytics Release Notes for July 25th.   This update includes all new reports and modifications that have been released from Jul 5 -25th as well as known issues that we are investigating or working on currently.

 

Workday

Enhancements to Workday Reports:

  • General Ledger Details – added a prompt for Cost Center Hierarchy
  • Track Purchase Orders – added a prompt for Cost Center Hierarchy
  • Missing Expense without Receipt – added a prompt for Cost Center
  • Alert – Credit Card Transactions Not Expensed - added a prompt for Cost Center

 

New Reports added to Workday:

  • Expense Submitted with Foreign Currency – Internal PSDS report to monitor non-USD Expense Reports
  • Invoices Awaiting Central Buyer Approval – Internal PSDS report to monitor Invoice workflow

 

Report Corrections in Workday:

  • FDM Reference – Grants associated with Awards – corrected role fields so they populate accurately
  • Find My Awards – corrected the prompt fields to accurately retrieve data
  • Payroll Accounting Adjustments Journal Lines – Removed Interworktag balancing ledger accounts
  • Payroll Obligations time period limited to current fiscal year on Budget vs Actual Reports
    • Sources and Uses Budget vs Actual with Balances
    • Budget vs Actual by Cost Center
    • Fund Balance by Cost Center
    • Fund Balance by Assignee
    • Position Budget vs Actual
    • Position Employee Budget vs Actual
  • Finance Reporting Viewer security role corrected so all users with this role should now see Employee Name/ID on payroll and expense report transactions

 

Known Reporting Issues in Workday currently under review:

  • Memo/Line Memo field is not populated for some Supplier Invoice transactions

 

UBI

Enhancements to UBI Reports:

  • Workday Journal Lines – Workday Journal Lines - Actuals, Commitments, & Obligations Digest – summarizes transactions to net out detailed accounting transactions to simplify reporting

 

New Apps/Reports added to UBI:

  • Workday Security Roles

 

Apps/Reports removed from UBI:

  • UVAFST Fund Balance Realignment – Please use Workday Fund Balance Realignment Tracking
  • UVAFST People Map – This app contained Oracle Org information is no longer relevant.  You can use the Workforce report on the Workday Fiscal Admin Dashboard if you need to look up Employees for your cost center or unit.

 

Known Reporting Issues in UBI currently under review or development:

  • Workday Payroll Costing
    • Employee Default Cost Center missing
    • Assignee field missing
  • Workday Journal Lines
    • Position missing on payroll transactions
    • Payroll obligations currently show obligations through Jun 2024 – add an option to limit to current fiscal year only
    • Memo/Line Memo field is not populated for some Supplier Invoice transactions
    • Pay Period information is not available on payroll transaction
  • Workday Budget vs Actuals
    • Payroll obligations currently show obligations through Jun 2024 –limit to current fiscal year only

Important note regarding EDW/UBI reload schedule

  • The Data Warehouse (EDW) and UBI are currently scheduled to reload Sunday – Thursday nights with data extracts from Workday starting at 9 PM.  This timing is driven by maintenance and backup schedules for Workday and our data center.