contributed by Raegan Harouff Gaye
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Please note these upcoming Travel & Expense updates slated for this month. Watch this space for more information!
New Expense Items
"Water Jug Services" maps to Services Bottled Water (SC0197)
"Passports & Travel Programs, Taxable" maps to Passports & Travel Programs, Taxable (SC0821)*
- To be used for fees for passports, TSA PreCheck, Global Entry, Clear, airline club memberships, or similar travel programs/memberships that may be used for business and personal travel. These expenses are taxable.
- For more information, view this page.
- To be used for fees for employer-sponsored immigration documents and lawyer fees including green cards
- To be used for fees for visas, health immunizations, and testing for travel related business activities
The Expense Item Descriptions page has been updated to reflect these changes.
Spend Category Changes
Services Visa Fees/Passport (SC0179) has been renamed Services Visa and Immigration Fees (SC0179).
Passports & Travel Programs, Taxable (SC0821) has been created.
Report Upgrade
The Find Expense Report Lines report in Workday has been updated to include all work tags. Previously, this report only showed the Cost Center, but now it includes all work tags such as Gift/Grant/Designated/Project, Fund, Function, Program, Activity, and Assignee.
You can also run the report based on specific work tags. Additionally, a new column has been added, "Is Out of Pocket Expense," to indicate whether an expense was a reimbursement.
If you have any questions, please reach out to Travel@virginia.edu.