News

Scott Adams, Director of Business Systems in UVAFinance, is a recipient of this year's Leonard W. Sandridge Outstanding Contributor Award. The Leonard W. Sandridge Outstanding Contributor recognizes outstanding University staff or team members who demonstrate dedication to service through individual efforts, group contributions, and commitment to our larger community. This award is the highest individual, employee award at the University is named in honor of Leonard W. Sandridge, who was an

Scott Adams, Director of Business Systems in UVAFinance, is a recipient of this year's Leonard W. Sandridge Outstanding Contributor Award. The Leonard W. Sandridge Outstanding Contributor recognizes outstanding University staff or team members who demonstrate dedication to service through individual efforts, group contributions, and commitment to our larger community. This award is the highest individual, employee award at the University is named in honor of Leonard W. Sandridge, who was an

If you use the LastPass password manager offered by UVA, you may be aware that LastPass reported a data breach right before our holiday break. While we await official recommendations, the UVA Finance LSP team suggests enabling Multifactor Authentication (MFA) if you have an account with LastPass. This is not on by default. You do not need to do anything if you have already enabled MFA. If you'd like to enable MFA, we've included the instructions after the jump to help you.  The LastPass Aut

Your friendly UVAFinance Payroll Team has done it again!  W-2s are available NOW electronically in Workday.  If you opted to receive a paper copy, expect it in your mailbox by the end of the month.  ______________________________________Related news:  Payroll Getting the Job Done: Resources, Teamwork

If you're working on your school or unit's budget, you're probably well aware that it's due in about five weeks.  Remember that Adaptive goes read-only at 5pm on March 3, the budget deadline.  The working version will re-open one to two weeks after quality checks have been completed and the FY24 Original Budget Snapshot has been completed.  The Office of Financial Planning & Analysis has been doing check-ins and is eager to support you.  We're all learning toget

Finance Reporting and Analytics Release Notes are posted on the UVAFinance website for January 12th. This update includes significant new reports and modifications that have been released since December 2nd as well as known issues that we are investigating or working on currently.A friendly reminder that you always find this information and more reporting resources at: · Reporting Resources | UVA Finance (virginia.edu) · Business Intelligence & Analytics | UV

A fix to the MFS engine has been delivered and applied to the November and December 2022 fiscal periods. With the fix applied, we have been able to generate Account Certifications for the periods in question and they are now available to you with a due date of February 28, 2023.We were unable to consolidate both months into a single Account Certification; as a result, you will notice a certification has been created for Nov-22 and Dec-22. We have created a video resource that may assist you in

 UVAFinance's Spring All Hands Meeting is planned for Thursday, May 4.  Mark your calendar now!  More information will be shared very soon. 

Our fight or flight response kicks in when we perceive a situation as potentially dangerous or threatening. It's an automatic and unconscious impulse that stems from caveman days (thanks, evolution!) and could be causing you to burn out, make bad decisions, and all around feel pretty crummy at work and at home.Patty and Brandi talk to Augie Maurelli, James Gorman, Gretchen Kriebel, Sarah Fleming, Addie Coe, and Stacey Rittenhouse about what they've learned about managing this response and prior

 UVAFinance team members represent the University at conferences, lectures, events, and panels. And often, team members attend events and trainings that inform them about their jobs and careers. The Coms Team want to know about all of that! Why? Well, your participation in such events helps generate more interest in UVAFinance's work. It also helps demonstrate the University's commitment to lifelong learning and striving to always be great and good. Traveling to a conference, part

Most of us across Grounds receive our pay every two weeks – a solid schedule with an understood deadline. But for those working in Payroll, pay deadlines are weekly and they are never the same. With adjustments to pay due to items such as faculty awards, CVC deductions, changing work schedules, new hires, retirements, time off payouts, and more, no week looks just like the next. Managing deadlines for the Medical Center, Physicians Group, and UVA Academics, Payroll never shuts down, not even whe

Amanda Meares has joined UVAFinance as a Senior Financial Reporting Analyst with Financial Operations. Prior to joining the team, she was a Senior Financial Analyst on the Budget and Finance Team for the College and Graduate School for Arts and Sciences’ Office of the Dean. Her experience on Grounds will be helpful as she assists in preparing financial statements and external reports and analyzing financial transactions to ensure they adhere to standards and regulations.She had two years with th

Annual training is required for all cardholders and will be available February 1-28, 2023. Training will be assigned to cardholders in Workday.

Thank you to everyone who gave to the 2023 Commonwealth of Virginia Campaign.   The UVAFinance team gave over $7,000 to the good work local charities do in our region.  The total amount raised by UVA was $495,577.

Annual T&E card training begins on February 1, 2023.

Join our friends at Records & Information Management for helpful virtual training in January and April.  Learn how to identify records, manage them responsibly, and properly dispose of them.  See the spring schedule and register here:  https://recordsmanagement.virginia.edu/events

Strengthening the relationship between the University of Virginia and the surrounding Charlottesville/Albemarle County community is one of UVA President Jim Ryan's top priorities.  As such, several UVA-Community partnerships have been formed, featuring working groups with goals to make our community as strong and equitable as possible. The President's Working Group on the Local Economy has a well-defined plan to increase local spending with local minority-owned firms by 10%, along with

UVA Supplier Diversity recently partnered with SupplierGATEWAY with the goal of reaching an ever-increasing group of local small and diverse businesses. SupplierGATEWAY enables buyers across UVA schools and units to become more familiar with the firms capable of providing products and services in the fields they're searching.SupplierGATEWAY is a platform used by hundreds of organizations across the United States, including hospital systems, professional sports leagues, Fortune 500 firms, an

Recently, Augie Maurelli announced that Amanda Lockhart Davis is UVAFinance’s new Director of Accounts Payable. With experience in several ERP, customer service, financial management platforms, and multiple procure-to-pay systems, Lockhart Davis’ most recent position was Senior Accounting Manager and Accounts Payable Manager for Maximus in McLean, Virginia. Before Maximus, Lockhart Davis was Accounts Payable Manager at Cvent. She also has worked in accounting and payables positions at Inova Heal

One of the last places on Grounds you may expect to find UVAFinance team members is at the Radioactive Safety Committee meeting, but that is just where you can find Gretchen Kriebel, Director of Property and Liability Risk Management.Kriebel and Kristin Dinwiddie, senior manager of Risk Control, are often involved in working groups and committees, such as the Radioactive Safety Committee, across Grounds so they can proactively stay engaged in activities and help groups mitigate risks in their wo

Procurement has altered its payment schedule to accommodate the Winter Break. On December 21st the Accounts Payable team will make all payments scheduled through January 6th. Payments suitable for processing must be fully approved and ready for settlement by 9 am on the 21st. The normal payment schedule will reconvene on January 2nd.Procurement will operate at a limited capacity during the break. If you have an urgent request with operational impacts, please send a request marked Urgent to askfi

A positive outcome of the Finance Strategic Transformation project was the collaboration between schools, units, and central finance that grew during the time we worked on the implementation together.  Although the project itself is drawing to a close, that collaboration will not. In 2023, members of a diverse array of the finance community across Grounds will continue to meet for conversations around the ongoing improvement of Workday Financials adoption and enhancement of the system.

Recently developed account certification resources are waiting for you on the UVAFinance webpage.  Besides a full list of account cert quick reference guides on the training webpage, you can also now see the following: Account Certification Frequently Asked Questions: Provides answers to common questions and links to relevant resourcesWorkday Account Certification Dashboard in UBI:  Allows for robust filtering and views of account certification statuses, including a cost center fi

To avoid match exceptions, we recommend the following best practices: ensure that the PO and invoice details (full name of supplier, price, and quantity) matchsubmit invoices in PDF formatencourage suppliers to pay attention to response emails to invoice submissions, in case more information is neededIf you have a match exception, you will need to determine the cause of the exception and initiate the correction for the match exception. To determine the cause of the exception:From viewi

As of November 21, we have begun utilizing Workday’s non-catalog order process for both Goods andService lines, and Jaggaer for catalog orders.  The launch was widely successful and has resulted in a significant decrease in match exceptions over the last few weeks. We have noticed an uncommon issue to be aware of: if an end user does not have an account in Jaggaer, the newly created purchase order will not successfully integrate into Jaggaer and be distributed.  The solution