News

The 2023 Schedule for Fiscal Administrators Meetings has been posted online.  These meetings will remain virtual to encourage the pattern of solid attendance.  A Zoom link will be distributed closer to the meeting date.  See the 2023 meeting schedule on the UVAFinance site (under "For Fiscal Administrators). Add the meetings to your calendar now so you don't miss out!

As you may have noted on the Workday Finance Known Issues page, the multi-funding source (MFS) engine is not running properly and is not expected to deliver correct accounting information until mid-December. As we await a promised fix from our Workday partners, we will not be generating November account certifications on December 1st. We hope to have account certifications distributed by December 15th and are extending the deadline for November Account Certification to close of business on Fri

 Find important monthly close deadlines that impact your work on the UVAFinance website: https://uvafinance.virginia.edu/workday-financials/monthly-close-activities 

 1.  Instead of holding Office Hours this November, UVAFinance trainers offer one-on-one time you can that can be scheduled individually.  Visit the Workday Finance Training page if you'd like to schedule some Time with a Trainer; just look for the area you need help with!2.  Procurement has altered its payment schedule on November 23-25 to accommodate the Thanksgiving holidays.  on the 22nd the AP team will make all payments scheduled through December 2nd. Pay

Joyce Gredler of Business Assets & Cost Recovery coordinated both the Department of Army and Office of Naval Research yearly reviews for the first time this year, efforts which represent a tremendous amount of work, with successful outcomes and commendations.  Congratulations, Joyce!

Procurement will alter its payment schedule on November 23rd – 25th to accommodate the Thanksgiving holidays.  On November 22nd the Accounts Payable team will make all payments scheduled through December 2nd. Payments suitable for processing must be fully approved and ready for settlement by 9AM on November 22nd.  The daily stabilization payment schedule will reconvene on November 28th.This schedule is made available to help you prepare in advance for the handling of your payments

The UVAFinance Compliance Calendar was migrated from Sharepoint to Salesforce this summer and went live last week. Everything from policy review cycles, UAO Certifications, and other compliance tasks can be assigned, tracked, and "reminded" within Salesforce. Instructions for accessing the Compliance Calendar tasks in Salesforce can be found in the Quick Links in the bottom left corner of Salesforce.

UVA Procurement is making a change to the process used to submit a non-catalog form by moving the process from UVAMarketplace to Workday.This decision comes after much research and discussion. We piloted the change with a focus group of super-users across UVA grounds and the feedback was very positive. This new form will go into effect on 21 November 2022. This change to the non-catalog form is an integral component of improving our Payables operation. We understand that this transition has th

Procurement & Supplier Diversity Services continues to work toward the goals outlined in an ambitious three-phase plan that aims to double the percentage of local and minority-owned business partnering with UVA and raise University spending with local businesses by 10% by 2025.The plan, which you can read more about in detail on UVAToday, was developed in partnership with the University of Virginia's Local Economy Working Group. Mark Cartwright, Director of Supplier Diversity, explains that

UVAFinance’s work across Grounds can often be behind-the-scenes but sometimes it is front and center, such as right at the Emmet-Ivy entrance corridor. A new hotel and conference center and the School of Data Science will anchor the 15-acre area to serve as a central point to University Grounds, as well as an entrance corridor for visitors to the University. With any University capital project, UVAFinance is involved in helping manage the identified funding sources, such as state funding, cash r

Please join the Office of State Government Relations for our annual Legislative Forum on Tuesday, November 29 from 12:15 to 1:15 p.m. in the Alumni Hall Ballroom. The Legislative Forum is open to members of the University and local communities.The Forum will feature delegates and senators from central Virginia who will share their perspectives about the 2023 General Assembly Session, including issues affecting higher education, healthcare, and the local community. Time will be reserved for quest

Vice President for Finance Melody Bianchetto recently announced her intention to retire from University Service effective February 3, 2023. Bianchetto is a dedicated alumna, a UVA parent, and a longtime University employee.  After graduating from the University with a B.S. in Commerce in 1988, she worked for Ernst & Young and two other firms before returning to UVA in 1996. She has brought technical expertise, institutional knowledge, and passion to her work for 26 years, and has risen

As the new year approaches, the Payroll Department reminds you to review your Federal tax withholding. You may need to submit a new W-4 form if you have experienced any changes in your filing situation this year (e.g., got married, have a secondary source of income, have new dependents, etc.).You can update your W-4 Form any time in Workday by typing ‘Withholding Elections’ in the search bar at the top of your Workday home screen.Please be aware that Payroll is not authorized to provide tax advi

 Office Hours Wrap Up, Segue into Time with a TrainerSince July 11th, after the go-live of Workday Financials, around 3,000 people have participated in open office hours, but as people are getting more confident in many areas of the system, attendance is significantly tapering off, so we’re discontinuing office hours for November.  But we know people still need support, so we’re pleased to announce Time with a Trainer. This is more of a one-on-one learning time, where people can b

 1.  Instead of holding Office Hours, UVAFinance trainers are offering one-on-one time you can that can be scheduled individually.  Visit the Workday Finance Training page if you'd like to schedule some Time with a Trainer; just look for the area you need help with!2. UVAFinance is tracking deferred items and areas experiencing challenges post-go-live of Workday Financials (spend, account certification, fund balances, etc.) on the UVAFinance website.  Get resources and guidan

Since the transition to Workday Financials, a few processes have been rockier than others, and one of the more difficult ones has been Account Certification. We will continue to track issues with Account certification on the UVAFinance website. When we talk with affected colleagues about Account Certification, here are the top pain points folks mention:Omission of payroll, SIS details, and fund balance/budget vs. actuals in the Account Certification view.Numerous manual processes, such

Don't worry; it's a valid code!  Back when we were going through the FDM mapping exercise, the PG00847 DO NOT MAP code was created to tag PTAOs we thought were no longer in use.  These aren't unallowed codes; instead, they are meant as a "red flag" to signal that the transaction needs to be checked.  These often result from PTAOs we thought weren't in use anymore but were somewhere in a database to be used for a recurring charge.  If you need to change for ISD billi

We continue to track and report on Spend issues caused by the conversion from Oracle to Workday Financials on the UVAFinance website (match exceptions, old purchase orders, etc.).  See all the latest here, including resources to help, as reported in the November 2 Fiscal Administrator's meeting (aren't you going to the Fiscal Administrator's meeting?  You should!  You can see the slides here, (just click on "For Fiscal Administrators," but you can attend via Zoom and get

November 2 was UVA's official Budget Kickoff session.  What's up next in tuition, fee, and budget key activities? November 11: Student tuition and fee committee meeting10 days public notice: public comment session on proposed increase range for undergraduate tuition and feesLate November / Early December: Finalize tuition and fee proposalDecember 8-9: Board of Visitors considers tuition and fee proposalMarch 3: Budget and Multi-Year Financial Plans (MYFPs) dueJune 1-2: Fiscal Year 2024

UVA is committed to complying with all applicable laws, regulations, and policies. The UVA Compliance Helpline is a confidential channel for employees to report unethical, illegal, or suspicious behavior.Visit report.virginia.edu or call (800) 235-8700 to submit a concern. Both allow for anonymity (if desired) and are available 24/7. The University’s integrity relies on you. If you see something, say something.

Melody Bianchetto and Mark Cartwright presented on Mentoring & Diversity at EACUBO in New York from October 30-November 2.Brandi Van Ormer and Deloitte partner Love Anderson presented on Transforming Culture through Stakeholder Engagement at the 2022 CUPA-HR Annual Conference & Expo in Sandiego this October.Mark Cartwright and Zachary Jackson presented on Supplier Diversity & Local Procurement: Inclusive, Local Procurement for the Common Good at the Fall 2022 Annual NAEP District II

Since July 11th we’ve had ~3000 attendees participate in open office hours! As people are beginning to feel more confident and many questions have been addressed attendance has significantly decreased.To continue to support our stakeholders as we go through this learning journey, instead of open office hours, we will be offering individual 1:1 time with UVAFinance training team members in November and December for assistance with specific questions.To schedule a meeting, visit the Workday Financ

 Find important monthly close deadlines that impact your work on the UVAFinance website: https://uvafinance.virginia.edu/workday-financials/monthly-close-activities