News

Hey UVAFinance Colleagues! The UVAFinance Communications Team seeks your content for our various channels.We're interested in a wide range of updates and pictures that you might have.  If you've been to a conference, taken pictures with your colleagues at a meeting or event, or have a professional achievement to share, those are great for LinkedIn and the blog. Has your team accomplished something great, met an important milestone, or improved a process? Let us know!Send news/pictur

Since the beginning of September, the FST team has been providing updates on the action plan to address post-go-live issues in the Spend workstream.  Working with a cross-functional team augmented by temporary additional team members, they have steadily chipped away at the difficulties and issues affecting users. If you'd like to keep track of progress in this area, please visit (and bookmark) this page on the UVAFinance webpage.  This page is updated once per week (some

This update includes significant new reports and modifications that have been released from August 8th - September 9th as well as known issues that we are investigating or working on currently.Read the full release notes after the jump, or visit the Reporting & Analytics webpage. The Reporting team is working with end users to share useful learning materials related to reporting. To request new reports:  Email askfinance@virginia.edu with as much information as possible about audi

Join the Office for Sustainability for a zero-waste lunch catered by Vu Noodles. Our guest speaker this month will be Alex Theriault, owner of the local business Dogwood Refillery. We all know that recycling is a good first step in your “green” journey, but Alex can teach us more about reducing, reusing, and refilling! Learn more about her shop and her journey to becoming a local green business leader.Wednesday, September 28 from Noon-1:00pmRidley Hall (formerly Ruffner Hall) Room 302Must regist

 1.  FDM Requests are Open:  each major business unit has an FDM administrator who will be responsible for submitting requests for their unit once per week.2. On September 10, your Workday home page will look different due to an update released by Workday.  You'll see changes to the appearance of your apps, a global navigation menu, and improvements in the search feature. 3. Topic-based Office Hours sessions continue through September.  New sessions include the Work

Here are a few questions and answers we common to security access in Workday Financials.Q.  What is the turnaround time for security roles to be added/removed and what could be delaying my request?A.  Turnaround for complete requests (role and cost center/grant/gift/project numbers included) is three business days.  If the requests lacks any required details, there will be delays.  You can check on approval status of your request by reviewing the Disposition column in the My

The UVAFinance Equity Action Team is taking a break from our regularly scheduled Sprint Discussions to give everyone room in their schedules to participate in an early-fall book club discussion on October 6 at 4:30pm.Our book is Razorblade Tears, by S. A Cosby. The book is an intriguing and fast-paced crime novel set here in Virginia and dealing with themes of racism, classism, homophobia, and parenting. We think you’ll really enjoy reading it and that it will result in some great conversation

In a continual effort to improve its look and functionality, Workday is updating the design of the user homepage. You will be able to tailor your homepage to meet your unique Workday needs through enhanced customization functionality. Here's what's new:Update: Applications - When you log into Workday, you’ll notice your applications (like benefits, absence, etc.) are now accessible through a 'View All Apps' button and through the new 'Menu' feature (located in the top left of your screen, i

Topic-based office hours continue through September.  Sessions include reporting and dashboards, payroll, account certification, and other popular topics, plus new additions such as the Workday R2 Release and the Tuition and Fee Proposal Tool.You can find the September office hours schedule on the Workday Finance Training page, along with a wealth of other resources.  A note about role requests:  if you request a role through the System Access Request process in Workday, reme

Reshma Gali, a 2022 graduate of the University of Wisconsin-Madison, has joined the Financial Planning & Analysis team as a budget analyst.  With experience in the private sector and a broad background in fundraising and volunteering, Gali is excited to make use of her background in the realm of higher education. In her role as a budget analyst, Gali will work with the FP&A team to assist UVA schools and units in their budgeting process in order to help them be successful

The first couple months of go-live with Workday Financials has been busy for the entire team. From answering questions and troubleshooting to developing new training and getting information to the website, it is a steady stream of information across Grounds. New data coming into UVAFinance is at a new level and team members are adjusting."The volume of data entering the data warehouse seems to be at least three times greater than we received from Oracle," says Forrest Swope, Director of Data Ope

Continuous Improvement is one of the four parts of Finance Strategic Transformation.  This September, the Office of Financial Planning & Analysis delivers an improvement around the 2023-2023 Tuition and Fee request process. The team has been hard at work since last year’s tuition & fee submission rethinking, designing, and building out a new process for submitting tuition and fee requests utilizing Smartsheet. They're calling tthe new system the Tuition & Fee (T&F) Portal.&n

For the first time since 2019, SWaMfest, the Commonwealth’s premier networking, educational, and professional development event for small, women-owned, and minority-owned businesses, will return to an in-person format.Hosted by the Virginia Association of State College & University Purchasing Professionals, SWaMfest 2022 takes place October 26-27 in Richmond’s historic Shockhoe Bottom district at Renaissance Revival style Main Street Station.Why attend SWaMfest?Networking opportunities for

UVA’s Employee Resource Groups (ERGs) and Affinity Communities will be hosting the 1st Annual ERG Fall Fest on Friday, September 9, from 11 am to 1 pm in the Newcomb Hall Ballroom. This event is open to all faculty and staff (Academic Division and UVA Health), and in particular, hopes to welcome new faculty and staff. The following groups will be represented:Latinx ERGBlack Faculty/Staff ERGNative and Indigenous Relations CommunityAsian American Pacific Islander GroupMilitary Veterans GroupLGBTQ

Brought to you by the Travel & Expense Team DMV REAL ID Event October 24-25, 2022 in Carruthers HallMake an appointment to obtain your REAL ID. We will email fees and documentation requirements closer to the dates of the event. If you sign up but are unable to attend, please use the same link to cancel or email Travel@virginia.edu so others may take advantage of this opportunity.

Monthly close activities will be performed on August 31st. Please be advised of the following deadlines and cut-offs:Accounting Journals and Accounting Adjustments will be closed on Wednesday, August 31st at 4pm. All Accounting Journals and Accounting Adjustments (e.g. supplier invoice and expense report adjustments) must be approved by Wednesday, August 31st at 4pm, otherwise, they will be canceled by Central Accounting as they will prevent the period from being closed. Users are encouraged to

 1.  We've temeporarily increased staffing by 50% to tackle and resolve issues with Spend that have occurred due to the conversion to Workday Financials.  Our aim is to finish this work by the end of September.2.  The deadline to complete July 2022 Account Certifications has been extended to September 30, 2022 (July and August will now be due on the same day).3.  Historical Grants Data has been loaded into Workday Financials!  Now you can view summarized historical

Monthly close activities will be performed from July 29th through July, 31st. Please note the following deadlines and cutoff dates:The business Assets activity group will be closed on Friday, July 29th. All asset transactions including transfers, asset registrations, disposals, etc. for the month of July must be entered by Thursday, July 28th. Business Assets activity will resume when the next accounting period becomes available (see below).Accounting Journals and Accounting Adjustment

The Tolson Family“I’ve always been drawn to working at the intersection of people and processes,” Ben Tolson says when asked what attracted him to the role of User Success Agent. “Also, the opportunity to join UVAFinance during FST was really intriguing to me. I knew my skills and experience could contribute to the success of the Finance Solution Center, the project, and would support the whole of UVA.” Tolson, who is originally from Crozet, returned to the area four years ago. Before that he li

Need to request access to a role in Workday Financials?  Just log into Workday and choose the "System Access Requests" application.  See a listing of the Finance Security Roles and the training required/recommended for each: visit the Finance Security Roles & Training List found here. Did you know?  There's a Workday Financials section of the newly-refreshed UVAFinance website.  This is where Workday info will live permanently after the FST project-related

Many of this year’s recipients of the University of Virginia’s Hoos Building Bridges Awards have been noticed for stepping up the pandemic and helping provide much-appreciated assistance across Grounds. The awards celebrate cross-disciplinary partnerships and projects among UVA employees, and honor recipients for their leadership, collegiality, and efforts in establishing strong relationships that help get things done. It is truly no surprise that UVAFinance’s Danae Polemi, Travel & Expense

I feel so much better about being able to help my colleagues! The activities we walked through on our own really helped me understand how to navigate Workday and complete the tasks. I went in today feeling comfortable with this subject  and now I feel like I can do this with even more confidence. I am glad to have access to the tenant for a while. I will make use of it! The comments above are from a few of the approximately 1100 users who've taken Workday Financials training so far.&

Workday Financials launches July 5, 2022, a little over a month from now.  Between now and then, both the FST project team and finance personnel in schools and units will be working carefully on the process of cutover from Oracle to Workday. You can find all cutover deadlines here.UVA Payroll will of course ensure that all employees are paid during the cutover, but deadlines for time entry will be earlier than usual.Medical Center & UPG bi-weekly payroll Deadlines for the MC/UP

To complement training and further ensure a smooth July 1 go-live, the Finance Solution Center continues to develop and prepare. The Center serves as a first human point of contact for most support requests, and three new User Success Agents have joined the team and are looking forward to supporting users across Grounds.Teri BowenUser Success Agent Previously a Case Manager at UVA Infectious Diseases Ryan White Clinic, Bowen helped HIV/AIDS patients with access to care and medications as well as

The end of February brought the end of the FST Project’s fourth Change Readiness Assessment. This round of assessment included the use of a Readiness Dashboard and Focus Groups. Through these activities, the Project’s Change Management Team gathered information from units regarding overall thoughts on Workday Finance’s implementation and stakeholders' current level of readiness as we get closer to go-live. Knowledge like this informs the Project Team’s approach to communication, change management