In Workday there are 3 ledgers – Commitments, Obligations, and Actuals.
Commitments - Accounting related to funds for future known or expected spending (pre-encumbered). The commitments ledger is utilized to track journal entries for requisitions and payroll for unfilled positions.
Obligations – Accounting related to funds that represent obligations to pay (encumbered). The obligations ledger is utilized for purchase orders and payroll for filled positions.
Actuals – Accounting related to funds that have already been spent (or are scheduled to be paid).
Here is a breakdown of transactions and which ledger you can find them in:
| WD Task | Commitments | Obligations | Actuals |
| Payroll/Fringe Benefits | Unfilled Position | Filled Position (Costing Allocation) | Paid Payroll |
| Requisition/PO | Submitted Requisition | Purchase Order | Supplier Invoice |
| Expense Report |
Expense Report (fully approved) |
||
| Supplier Invoice Request |
Supplier Invoice |
If the box is blank in the table above, that task will not create accounting in those ledgers.
See other FAQs related to Obligations: