Resources

WD-Contractor Certification for Executive Directive 18
CONTRACTOR CERTIFICATION FOR EXECUTIVE DIRECTIVE 18 - UVA.pdf123.23 KB
Data/Reporting Request Form

For Procurement Services (authenticated by Netbadge) staff to request help with requests for reports or other data.

go to Data/Reporting Request Form

Communications Request Form

For Procurement Services (authenticated by Netbadge) staff to request help with web changes, emails, or to set up a Zoom webinar.

go to Communications Request Form

Purchase Requisitions, Purchase Orders, Supplier Invoice Requests

The slides for this course cover:  How requisition informs a purchase order and subsequently informs a supplier invoice, successfully creating a requisition including a template requisition, changing a purchase order, approving a supplier invoice, understanding reporting capabilities available for Procurement Shopper Requisition functionality

Purchase Requisitions Purchase Orders Supplier Invoice Requests Slides for reference.pdf1.7 MB
Can I Sign a University Contract

SIGNATURE AUTHORITY

Signature authority is a formal delegation that allows an individual to sign or otherwise enter into an agreement that legally binds the university to terms and conditions. This includes written contracts that bind or obligate the university to a financial or a non-financial commitment. Agreements signed by unauthorized employees or agents are not valid and do not bind the university.

What are the Governing Statues for Procurement of Goods & Services
Governing Statues for Procurement of Goods & Services in the Commonwealth of Virginia.
How do I purchase furniture?
How to purchase furniture
Virginia State Contracts (via eVA)
Virginia Information Technologies Agency
Virginia Higher Education Procurement Consortium
Virginia Higher Education Procurement Consortium
Virginia Association of State College and University Purchasing Professionals
VASCUPP website link
How can I view University Contracts?
Login information and the link to view UVA contracts
Stop Payment/Copy of Check Form
Used by the departments when requesting a stop payment, or a copy of a cancelled check (requires Netbadge).
Invoice Correction Form
To request any invoice correction or modification, or to notify Accounts Payable that an invoice you have received does not belong to your department.
Contract Document Request Form
Request a copy of request for proposal, agreement, or related documents.
Supplier and Non-Supplier Resources

TOOLS

eVA: The Commonwealth of Virginia's eProcurement System

Invoice Status/Payment Lookup: For Suppliers that have received a UVA Purchase Order (for all other invoice inquiries, call 434-924-3173, option 1). Please use your Supplier Number to log in. Help finding your supplier number.

 

Early Payment Discount for Sponsored Awards

About the Discount Program

Beginning April 20, 2020, Procurement Services will return early payment discounts to the expenditure award for sponsored awards.

As you may know, UVA offers our supplier community the option to get paid sooner than the standard payment due date in exchange for a small discount on the amount due.   Known in the industry as early payment discounts, this strategy accelerates cash flow to suppliers, and reduces the risk of late payment.

What contracts are available for shipping and mail services?
Details on shipping and mail contracts and tips for how to save on shipping costs
Commodity In Depth: Human Subject Payments

PAYING RESEARCH PARTICIPANTS (HUMAN SUBJECTS)

All payments for research participants must adhere to the requirements of the Institutional Review Board (IRB)