Resources

Use this spreadsheet to determine the amount of Fringe based on Fiscal Year and Expenditure Type. 

Hire, Add Job, and Change Job are all Workday HCM (Human Capital Management) processes that trigger inbox actions for Payroll Costing Managers. This Quick Reference Guide (QRG) will walk through what the Payroll Costing Manager will do upon receipt of that inbox notification.

These slides cover:  how to Create a Payroll Accounting Adjustment in Workday, how to run reports related to Payroll Accounting Adjustment, how to Request a Payroll Accounting Adjustment for Oneself, and how Create a Historical Payroll Accounting Adjustment

This Quick Reference Guide (QRG) is designed to walk Payroll Costing Specialists and Payroll Costing Managers through the process to find and review the Payroll Costing Allocation details from worker history. This task is used to access the Worker History and view the process and details related to the various Payroll Costing Allocation events.

These slides cover the following:
• The purpose of costing allocations and the high-level business
process
• When and how to assign various types of costing allocation:
− Worker Position
− Worker Position Earning
• The various requirements when allocating costs to grants: Salary
over the Cap (SOC), cost share, temp workers, approval routing,
and Federal Work Study
• How to maintain existing costing allocations
• How to request a costing allocation for oneself
• How to run reports related to Payroll Costing

These course slides cover the following:
• Which business processes use costing allocation and costing
override as a subtask
• How to process Inbox Tasks that are routed to you as part of the
following Human Capital Management (HCM) Tasks:
− Hire, Add Job, Change Job
− Period Activity Pay
− One-Time Payment

This Quick Reference Guide (QRG) is designed to walk a Payroll Accounting Adjustment Specialist through the task of requesting Payroll Accounting Adjustment (PAA)  in Workday.

This Quick Reference Guide (QRG) is designed to walk a Payroll Accounting Adjustment Specialist through the steps to create a historical payroll accounting adjustment using the Create Journal business process in Workday. By the end of this QRG, users will be able to successfully document and adjust payroll costing for historical Oracle transactions.

This Quick Reference Guide (QRG) is designed to walk Payroll Accounting Adjustment Specialists, Grants Compliance Reviewers, and Payroll Partners through the task of Creating Payroll Accounting Adjustments. This task is used to correct payroll accounting results for employees in Workday.

This Quick Reference Guide (QRG) is designed to walk Payroll Costing Managers through the task of reviewing and approving a Period Activity Pay (PAP), including entering Costing Overrides. Period Activity Pay is one of the Workday HCM (Human Capital Management) processes that trigger inbox actions for Payroll Costing Managers. This QRG will walk through what the Payroll Costing Manager will do upon receipt of that inbox notification.

This Quick Reference Guide (QRG) is designed to walk Payroll Costing Managers through the task of reviewing and approving a One-Time Payment (OTP). One-Time Payments are one of the Workday HCM (Human Capital Management) processed that will trigger inbox actions for Payroll Costing Managers. This QRG will walk through what the Payroll Costing Manager will do upon receipt of that inbox notification.

This Quick Reference Guide (QRG) is designed to walk a Payroll Costing Manager and Payroll Costing Specialist through the task of requesting a Costing Allocation for themselves in Workday.

This Quick Reference Guide (QRG) is designed to walk Payroll Costing Managers and Payroll Costing Specialists through the Assign Costing Allocation task when the costing allocation involves a Federal Work Study (FWS) award.  

This Quick Reference Guide (QRG) is designed to walk Payroll Costing Managers and Payroll Costing Specialists through the task of Assign Costing Allocation. This task is used for assigning initial costing allocations and for managing/editing existing costing allocations. Use this Quick Reference Guide when assigning or editing any of the following types of costing allocation:  

• Worker Position  

• Worker Position Earning 

• Position Restriction 

If an employee has been overpaid by the University, it is considered a legal debt and must be repaid in full.

This form is used to refund FICA taxes due to overpayment by the University.

FORM W-2: WAGE AND TAX STATEMENT

UVA is required by federal law to provide each employee with a Form W-2. Employees can expect to receive a Form W-2 by January 31 of each year.  For years 2018 and prior, you may access W-2s in your legacy system (Workday for the Academic Division, UltiPro for University Physicians Group).

2021 Electronic W-2s are available now; Paper W-2s will be mailed before January 31.

here's now to opt-in if you didn't this year.

The UVAFinance – Payroll office processes off-cycle payments on Mondays (for Wednesday deposits) for requests that have been approved. All off-cycle payments will be made via direct deposit.  The form must be completed by the employee's manager (as Requestor/Approver). To submit an off-cycle payment request, please fill out and submit the form below.