April 8, 2025, 4:45 pm: The T&E Card Change Request form is failing intermittently. We are working with ITS to address the issue. In the meantime, please send us an email with the information the form requests to askfinance@virginia.edu
Use the attached spreadsheet for worktag functions and descriptions.
This Quick Reference Guide (QRG) is designed to walk Procurement Shoppers through how to print a Purchase Order (PO) in UVA Marketplace. In UVA Marketplace, you can print a clean, fax version of the Purchase Order.
Yes - When multiple people are assigned to a Role on any worktag (e.g., Grant, Cost Center, Gift, Project, etc.) that is affiliated with Account Certification, they all are assigned the corresponding Preparer/Approver role for the worktag. Any person assigned the Account Certification can take action (submit). Once action is taken, the Account Certification will be removed from all Preparers/Approvers Account Certifications Awaiting Me table.
This Quick Reference Guide (QRG) is designed to walk a Procurement Shopper, or whoever is listed as the Requester if an Employee as Self assigned a cart to a Requisitioner, through the steps to attach documentation, such as a packing slip, to a supplier invoice in Workday.
The attached pdf illustrates the Account Certification Process
The attached pdf lists the roles for Account Certification
No, items are not physically “checked” during Workday’s Account Certifications process. The functionality shows all activity from the fiscal period being reconciled (per worktag combination) and cannot filter out items that have been approved on the front-end versus not.
Account Certifications will still need to be completed within 30 calendar days after month-end close.
There will be one exception – the first month Jul 2022-2023, normally due Aug 30, 2022 will now be due by Sep 30, 2023. So, you have an extra month to reconcile Jul 2022-2023’s Account Certifications. Please note: Aug 2022-2023 will still be due by Sep 30, 2023.
Yes, both revenue and expenditures will be reconciled during the Account Certification process.
This pdf lists the reports that can be used to reconcile labor charges in the Account Certification process
This pdf describes how to find only those ledger accounts that have activity for the Account Certification process.
View Transaction Details (if needed) – Under the Ledger Accounts to Certify tab, you will see the Ledger Account Balance column, which shows the ledger balance for each transaction based on the worktags used. You can view the transaction details for each transaction by clicking on the blue account balance.
This pdf details variances that occur in Account Certification.
This pdf details how to remediate variances in the Account Certification process.
This pdf illustrates how to find your Account Certifications in Workday.
Automobile accidents should be reported directly and immediately to:
Spouse/family members who accompany a University employee or Non-employee guest may qualify for reimbursements for travel, meals, and entertainment to an event if they meet the bona fide business purpose criteria.
You will not see planned expenses in your Account Certification. You will only see transactions that have been posted to the worktag combination you are reconciling. To monitor planned expenses, you can run the Details for Account Certification report, but change the Ledger Account from Actuals to Obligation.
Notifications will be sent in Workday for Account Certifications. They will come to your Notifications, the bell icon, on your Workday home page.
