International Travel

*Faculty and staff are required to register their professional international travel through the University's International Travel Registry per University policy (FIN-055). The registry is maintained by the International Studies Office in order to facilitate University assistance if the need arises. Once registered, travelers will be auto-enrolled in the University's International Health & Emergency Assistance Insurance Program provided by CISI. Please visit the International Travel Registry for more information and to register.  This registration must be completed or travel will not be reimbursed/paid for by the University. 

Office of Export Controls- Travel Approval

The University supports international travel to strengthen partnerships in education and research. However, there are federal regulations that must be adhered to and steps that can be taken to support a safe trip.

 

Those traveling on behalf of the University MUST obtain PRIOR approval from the Office of Export Controls at export-controls@virginia.edu under certain circumstances, such as travel to sanctioned countries. Failure to obtain prior authorization may result in serious personal liability and disallowance of charges by the University. See the Export Controls site for more information.

 

International travel and related exports of University equipment, software, or proprietary information are subject to University policy (FIN-043) and US laws on export control in addition to University travel policies and procurement rules. A license from the US government may be required for travel or exports to certain countries. The University’s Office of Export Controls will assist travelers in obtaining any licenses necessary to support university travel.

 

Prior approval MUST be obtained for all activities with sanctioned countries:

*Faculty-Staff and Student University Related Travel to Israel, the West Bank, and Gaza is restricted until further notice.

Before making travel arrangements Before traveling with University-owned equipment, software, samples or data

 

Prior approval MUST be obtained for activities with non-sanctioned countries under the following circumstances:

Before traveling with University-owned equipment, software, samples or data Before shipping University-owned equipment, software, samples or data to support University activities

• Before shipping University-owned equipment, software, samples or data to or from sanctioned countries
• Before receiving equipment, software, samples, data, or financial support from anyone in a sanctioned country, prior to, during, and after travel
• *As of May 2023, sanctioned countries include:
  • Cuba
  • Iran
  • North Korea
  • Syria
  • Ukraine Regions:
    • Donetsk
    • Crimea
    • Luhansk
• *For the most updated list of sanctioned countries, visit the Office of Export Controls' website.

 

Traveler Health & Safety Information

No matter who you are, you deserve to feel safe while traveling. Please view the State Department's resources for Travelers with Special Considerations. You can also contact UVA's Division for Diversity, Equity, and Inclusion for additional support. 

The Centers for Disease Control and Prevention recommends visiting your healthcare provider or a traveler's clinic at least one month prior to your international trip. Check the CDC’s destination pages for health information including what vaccines and medications may be recommended/required for your destination(s).

The UVA Infectious Diseases and Traveler's Clinic is available for travel immunization appointments on Mondays. Travel immunizations and related prescriptions can be paid via T&E card or reimbursed.

 

Launch TravelUVA        Travel Contracts

International Travel Registry

Designated Advisors