Year End Closing

Last day for Accounting Journals and Accounting Adjustments impacting Grants, entered and approved by initiating departments must be in OSP queue by this date 

All Accounting Journals and Adjustments must be approved through departmental and central workflows by 4 PM. Accounting Journals and Adjustments in progress will be canceled by Central Accounting at this time. Canceled accounting journals and adjustments can be resubmitted in the next fiscal year.  In some cases the Year-End Adjustments book code may be able to be utilized.

Banking activity that post to Bank of America by 6/26 will be posted in FY24 if the Ad Hoc Bank Transaction is fully approved.  All transactions not approved or recorded will be posted in FY25. Credit cards in particular have variability of when the bank actually credits the University account. 

SIS will process final student stipend file for fiscal year.

Deadline for UVA units who send electronic invoice files to Workday.  Example: Library, FM. Valid electronic invoices received by this date will be processed in this fiscal year.

Final ACD bi-weekly payroll (6/3 - 6/16) to be posted to FY24 will process on June 19. Payroll Accounting Adjustments related to the pay period have to be entered by or in OSP's queue (PAA's related to Grants) by 6/21/24. No PAAs can be initiated after 6/21/24. Users can resume entering PAAs on 7/5/24

Final MC Bi-weekly and UPG Bi-weekly (6/9 - 6/22) completed. Payroll Accounting Adjustments related to the pay periods have to be entered in the new fiscal year as PAAs cut off on 6/21.  Users can resume entering PAAs on 7/5/24

Final settlement run will be completed by 11 AM.

Final student refunds to be processed from AP system for fiscal year.

Final UPG and ACD Monthly (5/25 - 6/24) completed. ACD monthly will post to 7/1/2024 (FY25). Payroll Accounting Adjustments related to the pay periods have to be entered in the new fiscal year as PAAs cut off on 6/21. Users can resume entering PAAs on 7/5/24

Process Financial Aid for Summer Session II  in SIS.

Financial Reporing to process Financial Reporting Adjustment entries. 

ACD Bi-weekly (6/17 - 6/30) completed. Will post to 7/1/24 (FY25).  Users can resume entering PAAs related to this pay period on 7/5/24

The JULY STIPEND Disbursement date is 6/17/2024 to ensure students receive their stipend on time. July stipends entered after June 17th are subject to delays until after July 1st. 

All Accounting Adjustments and Accounting Journals affecting ETF Capital Equipment must be submitted and through departmental approvals no later than Friday, May 10. Exceptions must be pre-approved by the Fixed Assets Accounting Group.

All Accounting Adjustments and Accounting Journals affecting Capital Equipment (non-ETF) must be submitted and through departmental approvals no later than Tuesday, June 25. The Fixed Asset Team will reject/deny transactions after the cut-off. 

Purchases must be made at the Bookstore (includes Central Grounds, TJs Locker at AFC, Courts and Commerce at the Law School and Darden  Exchange) to be included in FY24 billings.

Catered events held on or before June 7 will be billed in FY24. Events on/after June 8 will be billed in FY25.

Purchase must be received and signed for by the department in order to be billed in FY24. If a shipment does not arrive in time there is no recourse for billing so be sure to place orders as early as possible.

All Accounting Adjustments and Accounting Journals affecting ETF Capital Equipment must be submitted and through departmental approvals no later than Friday, May 10. Exceptions must be pre-approved by the Fixed Assets Accounting Group.

Last day for internal service providers to create internal service deliveries (either manually or by integration). If the ISD is not Approved on this day or the ISD fails as part of the last integration run on 6/20, there is no recourse in this fiscal year.

Last day for Workday Payroll Costing Allocations additions/changes for MC Bi-weekly and UPG Bi-weekly (6/9-6/22) to be completed on 6/26 and ACD Bi-Weekly (6/17 - 6/30) to be completed on 7/3. There will not be time for PAAs related to these payroll runs int he current fiscal year as PAAs cut off on 6/21. Departments need to assure Costing Allocations are up to date and correct before payroll runs are completed. Users can resume entering PAAs on 7/5/24

Last day for printing jobs delivered and copies made at our Copy Centers to be billed in FY24.  Meter readings accessible on departmental copiers in May will be billed in FY24. 

Final Feed from SAFM to the SIS  departmental aid module

All unapproved PAAs will have to be cancelled by UVA Finance. Users can resume entering PAAs on 7/5/24

Non-Grant Payroll Accounting Adjustments have to be approved by 6/27/2024 at 4pm or they will have to be cancelled by UVA Finance. There is no recourse in the current fiscal year. Users can resume entering PAAs on 7/5/24.

Last day for Payroll Accounting Adjustments that impact Grants. Transactions need to be through departmental approval workflow by 6/21. PAAs not through departmental approval workflow by 6/21, may not be approved by OSP and there is no recourse in FY24. PAAs not approved by OSP will be canceled by UVAFinance. Users can resume entering PAAs on 7/5/24.

IMPORTANT NOTE: Final Day for all ETF items to be: Received/Paid/Operational 100%