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The gift card reporting process has changed with Workday Expenses. When expensing gift cards for employees paid using a T&E card, please use the expense item Employee Award Taxable. Enter the names of each gift card recipient and the dollar amount of the gift card. This information will be included in a feed to Payroll, resulting in the employee having a gift tax deducted from their pay. The previous process of submitting this information to AskHR@virginia.edu is no longer required. If

The gift card reporting process has changed with Workday Expenses. When expensing gift cards for employees paid using a T&E card, please use the expense item Employee Award Taxable. Enter the names of each gift card recipient and the dollar amount of the gift card. This information will be included in a feed to Payroll, resulting in the employee having a gift tax deducted from their pay. The previous process of submitting this information to AskHR@virginia.edu is no longer required. If

The gift card reporting process has changed with Workday Expenses. When expensing gift cards for employees paid using a T&E card, please use the expense item Employee Award Taxable. Enter the names of each gift card recipient and the dollar amount of the gift card. This information will be included in a feed to Payroll, resulting in the employee having a gift tax deducted from their pay. The previous process of submitting this information to AskHR@virginia.edu is no longer required. If

 Finance Reporting and Analytics Release Notes for February 9 have been posted to the UVAFinance website.  This update includes significant new reports and modifications that have been released since January 12th as well as known issues that we are investigating or working on currently.This update includes a new Expense Budget vs. Actual or Simple "BBA" report for Workday!  Quick Tips of the Month: ·        When using the Prompt fields in Workday

The May FamilyThe New Year brought a variety of different financial activities, less familiar worktags, and a lot more zeroes into Sarah May’s life, all via her new position in UVAFinance as a Senior Financial Analyst in Financial Reporting and Accounting. May joined UVAFinance at the end of January, coming from UVA Athletics, where she served in various roles for nine years, most recently as Associate Athletics Director for Business Operations. May says that while she greatly enjoyed her

UVAFinance invites our partners across Grounds in wishing Nicole Ferretti well as she makes plans to join Collaborative Solutions, a Workday partner, later this month as Senior Principal Consultant.Earlier this month, Ferretti reached her eight-year anniversary with UVA, having joined the University as Assistant Vice President for Financial Planning & Analysis.  Most recently, she served as the Financial Lead for the Finance Strategic Transformation Project, an experience which will ser

Contributed by Danielle HancockThe function worktag is easy to overlook. It often auto-populates, but you do still need to review it, because it describes the "why" of an expense. Function describes the mission or purpose of an expense, which is key for reporting for NACUBO, GASB, state reporting, and a host of other types of reporting. So that's pretty important! Let's take a look at how you may encounter function and some resources that can help:Function is required on all expenditure transa

In the last blog digest and in our most recent Fiscal Administrators' meeting, we shared some updates and helpful tips on request-based access for our finance systems.  Based on the questions that popped up during Fiscal Admin (a great group to ask pertinent questions!), here are a few more helpful nuggets of info regarding security roles and system access: If you're requesting multiple roles that require training, all training will need to be completed before the request is approved.&

The Training Team has made their February calendars (and in some cases, beyond) available to the UVA community on the Workday Finance Training page. If you find yourself needing a boost on a finance task, facing a conundrum on a transaction, or needing confirmation that you've done something correctly, slide on into their schedule for a little one-on-one time!Visit the Workday Finance Training Page and scroll down to Time with a Trainer to check trainer availability by subject area. 

Hoos Well is excited to kick off a new year offering UVA employees and team members access to evidenced-backed resources and programs that support healthy lifestyles and help meet personal physical, financial, emotional, and social well-being goals. Employees and spouses on the UVA or UPG Health Plan can earn up to $500 in rewards by engaging in reward-eligible activity. Get started with the Spark Appreciation Challenge, beginning February 2.Related Content:  Wellness Offerings fr

Did you know that space heaters are not allowed at UVA? This February 14th - 28th, abide by UVA policy and break up with your space heater! Space heaters are energy-intensive and can be a serious safety hazard. If you are currently using a space heater on Grounds, sign up to turn it in -- no questions asked -- for a free safe and sustainable warming alternative. After signing up, bring your space heater to the UVA ReUse Store (580 McCormick Road) and receive an electric heating pad, wh

Look at that teamwork!The Disbursements Team worked hard this week to get 1099 forms in the mail by January 27 (and they still had some fun, as you can see in the photo above).Here are a few helpful FAQs related to 1099s:Suppliers who received $600 + in payments from UVA for 2022 will receive a 1099 form based on their tax classification1099s are not available electronicallyIf you receive questions from suppliers about 1099s (for instance, if it didn't arrive via mail, the amount was wrong, the

Perhaps you're like us and the holiday break made you forget things like your passwords, how to type, and other important things.  If you find it also made you need a bit of a refresher on how to do certain tasks in Workday, we've got your back. The Finance Trainers have a whole new slate of Time With a Trainer hours plotted out for the near future (end of January, February, & early March).  Head over to the Workday Finance Training page to choose the area with which

Finance System Access Requests for Workday and Adaptive go through multiple stages of approval including checking for the completion of training for roles where training is required.  Requests are processed according to the date received. A best practice is to submit requests after or at the same time as the user is completing training (for roles that require training.) This speeds up the approval process. Also, if requesting multiple roles that require the completion of different tra

The Reporting & Analytics Team recently shared their release notes for January 12.  While we've already included that as a news item in the blog, we wanted to call your attention to two particular points of interest in the notes:The UBI Workday Fund Balance App is now available; use it to see Fund Balances by Ledger or Fund Balances by Fund sheet to see which ledger accounts and/or fund accounts are included in the Expendable Fund Balance rollupNew Workday Report "Project Funding S

Scott Adams, Director of Business Systems in UVAFinance, is a recipient of this year's Leonard W. Sandridge Outstanding Contributor Award. The Leonard W. Sandridge Outstanding Contributor recognizes outstanding University staff or team members who demonstrate dedication to service through individual efforts, group contributions, and commitment to our larger community. This award is the highest individual, employee award at the University is named in honor of Leonard W. Sandridge, who was an

Scott Adams, Director of Business Systems in UVAFinance, is a recipient of this year's Leonard W. Sandridge Outstanding Contributor Award. The Leonard W. Sandridge Outstanding Contributor recognizes outstanding University staff or team members who demonstrate dedication to service through individual efforts, group contributions, and commitment to our larger community. This award is the highest individual, employee award at the University is named in honor of Leonard W. Sandridge, who was an

If you use the LastPass password manager offered by UVA, you may be aware that LastPass reported a data breach right before our holiday break. While we await official recommendations, the UVA Finance LSP team suggests enabling Multifactor Authentication (MFA) if you have an account with LastPass. This is not on by default. You do not need to do anything if you have already enabled MFA. If you'd like to enable MFA, we've included the instructions after the jump to help you.  The LastPass Aut

Your friendly UVAFinance Payroll Team has done it again!  W-2s are available NOW electronically in Workday.  If you opted to receive a paper copy, expect it in your mailbox by the end of the month.  ______________________________________Related news:  Payroll Getting the Job Done: Resources, Teamwork

If you're working on your school or unit's budget, you're probably well aware that it's due in about five weeks.  Remember that Adaptive goes read-only at 5pm on March 3, the budget deadline.  The working version will re-open one to two weeks after quality checks have been completed and the FY24 Original Budget Snapshot has been completed.  The Office of Financial Planning & Analysis has been doing check-ins and is eager to support you.  We're all learning toget

Finance Reporting and Analytics Release Notes are posted on the UVAFinance website for January 12th. This update includes significant new reports and modifications that have been released since December 2nd as well as known issues that we are investigating or working on currently.A friendly reminder that you always find this information and more reporting resources at: · Reporting Resources | UVA Finance (virginia.edu) · Business Intelligence & Analytics | UV

A fix to the MFS engine has been delivered and applied to the November and December 2022 fiscal periods. With the fix applied, we have been able to generate Account Certifications for the periods in question and they are now available to you with a due date of February 28, 2023.We were unable to consolidate both months into a single Account Certification; as a result, you will notice a certification has been created for Nov-22 and Dec-22. We have created a video resource that may assist you in

 UVAFinance's Spring All Hands Meeting is planned for Thursday, May 4.  Mark your calendar now!  More information will be shared very soon. 

Our fight or flight response kicks in when we perceive a situation as potentially dangerous or threatening. It's an automatic and unconscious impulse that stems from caveman days (thanks, evolution!) and could be causing you to burn out, make bad decisions, and all around feel pretty crummy at work and at home.Patty and Brandi talk to Augie Maurelli, James Gorman, Gretchen Kriebel, Sarah Fleming, Addie Coe, and Stacey Rittenhouse about what they've learned about managing this response and prior