UVAFinance team members represent the University at conferences, lectures, events, and panels. And often, team members attend events and trainings that inform them about their jobs and careers. The Coms Team want to know about all of that! Why? Well, your participation in such events helps generate more interest in UVAFinance's work. It also helps demonstrate the University's commitment to lifelong learning and striving to always be great and good. Traveling to a conference, part
News
Most of us across Grounds receive our pay every two weeks – a solid schedule with an understood deadline. But for those working in Payroll, pay deadlines are weekly and they are never the same. With adjustments to pay due to items such as faculty awards, CVC deductions, changing work schedules, new hires, retirements, time off payouts, and more, no week looks just like the next. Managing deadlines for the Medical Center, Physicians Group, and UVA Academics, Payroll never shuts down, not even whe
Amanda Meares has joined UVAFinance as a Senior Financial Reporting Analyst with Financial Operations. Prior to joining the team, she was a Senior Financial Analyst on the Budget and Finance Team for the College and Graduate School for Arts and Sciences’ Office of the Dean. Her experience on Grounds will be helpful as she assists in preparing financial statements and external reports and analyzing financial transactions to ensure they adhere to standards and regulations.She had two years with th
Annual training is required for all cardholders and will be available February 1-28, 2023. Training will be assigned to cardholders in Workday.
Thank you to everyone who gave to the 2023 Commonwealth of Virginia Campaign. The UVAFinance team gave over $7,000 to the good work local charities do in our region. The total amount raised by UVA was $495,577.
Annual T&E card training begins on February 1, 2023.
Join our friends at Records & Information Management for helpful virtual training in January and April. Learn how to identify records, manage them responsibly, and properly dispose of them. See the spring schedule and register here: https://recordsmanagement.virginia.edu/events
Recently, Augie Maurelli announced that Amanda Lockhart Davis is UVAFinance’s new Director of Accounts Payable. With experience in several ERP, customer service, financial management platforms, and multiple procure-to-pay systems, Lockhart Davis’ most recent position was Senior Accounting Manager and Accounts Payable Manager for Maximus in McLean, Virginia. Before Maximus, Lockhart Davis was Accounts Payable Manager at Cvent. She also has worked in accounting and payables positions at Inova Heal
One of the last places on Grounds you may expect to find UVAFinance team members is at the Radioactive Safety Committee meeting, but that is just where you can find Gretchen Kriebel, Director of Property and Liability Risk Management.Kriebel and Kristin Dinwiddie, senior manager of Risk Control, are often involved in working groups and committees, such as the Radioactive Safety Committee, across Grounds so they can proactively stay engaged in activities and help groups mitigate risks in their wo
Procurement has altered its payment schedule to accommodate the Winter Break. On December 21st the Accounts Payable team will make all payments scheduled through January 6th. Payments suitable for processing must be fully approved and ready for settlement by 9 am on the 21st. The normal payment schedule will reconvene on January 2nd.Procurement will operate at a limited capacity during the break. If you have an urgent request with operational impacts, please send a request marked Urgent to askfi
A positive outcome of the Finance Strategic Transformation project was the collaboration between schools, units, and central finance that grew during the time we worked on the implementation together. Although the project itself is drawing to a close, that collaboration will not. In 2023, members of a diverse array of the finance community across Grounds will continue to meet for conversations around the ongoing improvement of Workday Financials adoption and enhancement of the system.
Recently developed account certification resources are waiting for you on the UVAFinance webpage. Besides a full list of account cert quick reference guides on the training webpage, you can also now see the following: Account Certification Frequently Asked Questions: Provides answers to common questions and links to relevant resourcesWorkday Account Certification Dashboard in UBI: Allows for robust filtering and views of account certification statuses, including a cost center fi
To avoid match exceptions, we recommend the following best practices: ensure that the PO and invoice details (full name of supplier, price, and quantity) matchsubmit invoices in PDF formatencourage suppliers to pay attention to response emails to invoice submissions, in case more information is neededIf you have a match exception, you will need to determine the cause of the exception and initiate the correction for the match exception. To determine the cause of the exception:From viewi
As of November 21, we have begun utilizing Workday’s non-catalog order process for both Goods andService lines, and Jaggaer for catalog orders. The launch was widely successful and has resulted in a significant decrease in match exceptions over the last few weeks. We have noticed an uncommon issue to be aware of: if an end user does not have an account in Jaggaer, the newly created purchase order will not successfully integrate into Jaggaer and be distributed. The solution
Are you struggling with a Workday Financials topic? Have a question about a transaction? Sign up for a one-on-one Time with a Trainer session, during which UVAFinance training team members can answer specific questions and provide live demonstrations. Schedule a meeting today using the links below (also found on the Workday Finance Training page).Account Certification, Accounting Journals, Accounting Adjustments, Customer Accounts, or Ad Hoc Bank Transactions: https://calen
The 2023 Schedule for Fiscal Administrators Meetings has been posted online. These meetings will remain virtual to encourage the pattern of solid attendance. A Zoom link will be distributed closer to the meeting date. See the 2023 meeting schedule on the UVAFinance site (under "For Fiscal Administrators). Add the meetings to your calendar now so you don't miss out!
As you may have noted on the Workday Finance Known Issues page, the multi-funding source (MFS) engine is not running properly and is not expected to deliver correct accounting information until mid-December. As we await a promised fix from our Workday partners, we will not be generating November account certifications on December 1st. We hope to have account certifications distributed by December 15th and are extending the deadline for November Account Certification to close of business on Fri
Find important monthly close deadlines that impact your work on the UVAFinance website: https://uvafinance.virginia.edu/workday-financials/monthly-close-activi…;
Joyce Gredler of Business Assets & Cost Recovery coordinated both the Department of Army and Office of Naval Research yearly reviews for the first time this year, efforts which represent a tremendous amount of work, with successful outcomes and commendations. Congratulations, Joyce!
Procurement will alter its payment schedule on November 23rd – 25th to accommodate the Thanksgiving holidays. On November 22nd the Accounts Payable team will make all payments scheduled through December 2nd. Payments suitable for processing must be fully approved and ready for settlement by 9AM on November 22nd. The daily stabilization payment schedule will reconvene on November 28th.This schedule is made available to help you prepare in advance for the handling of your payments
The UVAFinance Compliance Calendar was migrated from Sharepoint to Salesforce this summer and went live last week. Everything from policy review cycles, UAO Certifications, and other compliance tasks can be assigned, tracked, and "reminded" within Salesforce. Instructions for accessing the Compliance Calendar tasks in Salesforce can be found in the Quick Links in the bottom left corner of Salesforce.
UVA Procurement is making a change to the process used to submit a non-catalog form by moving the process from UVAMarketplace to Workday.This decision comes after much research and discussion. We piloted the change with a focus group of super-users across UVA grounds and the feedback was very positive. This new form will go into effect on 21 November 2022. This change to the non-catalog form is an integral component of improving our Payables operation. We understand that this transition has th
UVAFinance’s work across Grounds can often be behind-the-scenes but sometimes it is front and center, such as right at the Emmet-Ivy entrance corridor. A new hotel and conference center and the School of Data Science will anchor the 15-acre area to serve as a central point to University Grounds, as well as an entrance corridor for visitors to the University. With any University capital project, UVAFinance is involved in helping manage the identified funding sources, such as state funding, cash r
Please join the Office of State Government Relations for our annual Legislative Forum on Tuesday, November 29 from 12:15 to 1:15 p.m. in the Alumni Hall Ballroom. The Legislative Forum is open to members of the University and local communities.The Forum will feature delegates and senators from central Virginia who will share their perspectives about the 2023 General Assembly Session, including issues affecting higher education, healthcare, and the local community. Time will be reserved for quest