News

This update includes significant new reports and modifications that have been released from September 9th to October 10th as well as known issues that we are investigating or working on currently.Our Reporting User Group is currently working on a Day in the Life FAQ on reporting. This guide will match up 1-2 reports with the most frequent daily questions that fiscal administrators and business officers need to address. Our goal is to provide you with a slimmed-down digest of go-to reports sele

UVAFinance's Senior Financial Controls Coordinator Christine Kennedy-Tyburski is working with UVAFinance departments on an important but often-overlooked task:  Policy Review.Accurate policies are always a priority, but this year it will be especially critical to make sure their language and definitions align with Workday Financials and other FST-related improvements.  Areas are reviewing their policies to find those that should be retired, those that require minor changes, and th

Since September 30, security requests for Adaptive have been processed through the systems access request worklet in Workday, using the same process as all other security requests.Review the Workday System Access Request QRG here.Note that users requesting an Adaptive security role will still be required to complete the Introduction to Budgeting at UVA learning program (Introduction to Budgeting at UVA and Introduction to Workday Financials.Related Content:  Best practices for role requests

Workday Digital Assist (WalkMe) provides immediate guidance in the Workday System itself.  Users must install WalkMe in their browser to be able to utilize the full functionality of the tool.  If you see Need Help? in the top right when you're in Workday, you have the extension and you're good to go!  If not, click this link and you can get the extension: https://hr.virginia.edu/workday-central/workday-digital-assistWalkMe provides: A Need Help Menu:  Menus on the

 Wednesday, October 12 from 11:30am-12:30pmUVA Bookstore – Mezzanine LevelMust register here by Oct 7Join the UVA Bookstore, UVA Sustainability, and UVA faculty for a lunch and book talk celebrating the publication of "Environmental Justice and Resiliency in an Age of Uncertainty.” The talk will include author and editor, Celeste Murphy Greene, plus co-authors, Dr. Michael Brown and Dr. Angela Orebaugh, discussing topics such as climate justice, health equity, smart cities, and the history

While instructor-led training for Workday Financials is no longer being offered, there are still lots of ways for you to learn more about the system and get the help you need.  Self-Paced Courses  The self-paced courses below are recommended for employees looking for a refresher or to learn more about a particular topical area:​Account Certification​Approving Transactions as a Cost Center Manager​Expense Reports​Purchase Requisitions – Employee as Self​Workday Reporting​Note

Office Hours will continue this October; see the full schedule here.  You'll see a wealth of sessions on a variety of topics. Not sure which session will best address your questions?  Use the handy "cheat sheet" below!Questions about the account certification process, accounting journals, or accounting adjustments? Check out Accounting Office Hours.Questions about budget management or Adaptive? Check out Budget Office Hours.Questions about requesting new values, edits to existing

 On September 29, the UVAFinance team gathered at Darden on Grounds to spend a day reviewing the progress over the last few months and working together on plans for future success. Angela Knobloch, Senior Director of Change Enablement and Continuous Improvement, moderated a Q&A with the leadership team providing everyone with insight and perspective on the many changes teams have gone through over the last four years.Bird Guess, President and CEO of Racial Equity Group, who has been wor

Jill Simpson has joined UVAFinance after spending time with UVA Facilities Management as the Executive Assistant to the AVP/CFO, doing project-based work across all FM units.The UVAFinance team is thrilled to have her as the Executive Assistant to the Vice President for Finance and Simpson is looking forward to the dynamic work UVAFinance manages."I have only been here for a week but know my work will entail advanced and diversified support to the VP while collaborating across the organization,

Monthly close activities will be performed on September 30th. Please be advised of the following deadlines and cut-offs:Accounting Journals and Accounting Adjustments will be closed on Friday, September 30th at 4pm. All Accounting Journals and Accounting Adjustments (e.g. supplier invoice and expense report adjustments) must be approved by Friday, September 30th at 4pm, otherwise they will be canceled by Central Accounting as they will prevent the period to be close

Mara Hilliar started as a temporary employee with the Secretary of the Commonwealth’s office in August of 1988 and with 30 years of service on the books, she retires this month. "Working for all three branches of Virginia’s government including the Governor’s cabinet, I have worn many, many hats over the years such as executive assistant to the president/chief of staff, adjunct instructor, office manager, administrative staff specialist, assistant editor and researcher for the Blue Book of the C

UVAFinance Team, we're looking forward to seeing you at Darden on Thursday, September 29 at the annual Fall Meeting.  You should have received an agenda for the day, as well as parking instructions and other details, as attachments to the meeting invitation.  If you are a fully remote employee, we will have limited availability for headshots during the event.  Please reach out to bv8h@virginia.edu if you are interested.See you soon!

Thompson and FamilyThough new to UVAFinance, Tosh Thompson is no stranger to UVA. With over 13 years, most recently at the UVA Heat Plant, Thompson was ready for something different that provided more of a challenge. In his role within Procurement and Supplier Diversity Services, Thompson will work mostly with Joel Krieder and Song Song. As a Sourcing Specialist, Thompson’s primary responsibilities are to turn requests for money/products into orders, read contracts, and to be a good steward

The Office of Financial Planning & Analysis recently scored a two-for-one on process improvement when the team used new tools to enhance yearly settlement reports and delivered those reports to schools and units in record time.The BackgroundA key element of Finance Strategic Transformation was the movement from budgetary spending authority to base spending authority, or the transition to a "hard funding" budgetary model.  As a result of this change, schools and units will have the abili

The UVAFinance Equity Action Team looks forward to our early-fall book club discussion on October 6 at 4:30pm.The book we're discussing is Razorblade Tears, by S. A Cosby. The book is an intriguing and fast-paced crime novel set here in Virginia and dealing with themes of racism, classism, homophobia, and parenting.Check out this video interview Cosby did about his book for more insight into the story. the inspiration for his character, and why he relates to Bruce Springsteen's "Glory Days."&nbs

Hey UVAFinance Colleagues! The UVAFinance Communications Team seeks your content for our various channels.We're interested in a wide range of updates and pictures that you might have.  If you've been to a conference, taken pictures with your colleagues at a meeting or event, or have a professional achievement to share, those are great for LinkedIn and the blog. Has your team accomplished something great, met an important milestone, or improved a process? Let us know!Send news/pictur

This update includes significant new reports and modifications that have been released from August 8th - September 9th as well as known issues that we are investigating or working on currently.Read the full release notes after the jump, or visit the Reporting & Analytics webpage. The Reporting team is working with end users to share useful learning materials related to reporting. To request new reports:  Email askfinance@virginia.edu with as much information as possible about audi

Join the Office for Sustainability for a zero-waste lunch catered by Vu Noodles. Our guest speaker this month will be Alex Theriault, owner of the local business Dogwood Refillery. We all know that recycling is a good first step in your “green” journey, but Alex can teach us more about reducing, reusing, and refilling! Learn more about her shop and her journey to becoming a local green business leader.Wednesday, September 28 from Noon-1:00pmRidley Hall (formerly Ruffner Hall) Room 302Must regist

Here are a few questions and answers we common to security access in Workday Financials.Q.  What is the turnaround time for security roles to be added/removed and what could be delaying my request?A.  Turnaround for complete requests (role and cost center/grant/gift/project numbers included) is three business days.  If the requests lacks any required details, there will be delays.  You can check on approval status of your request by reviewing the Disposition column in the My

The UVAFinance Equity Action Team is taking a break from our regularly scheduled Sprint Discussions to give everyone room in their schedules to participate in an early-fall book club discussion on October 6 at 4:30pm.Our book is Razorblade Tears, by S. A Cosby. The book is an intriguing and fast-paced crime novel set here in Virginia and dealing with themes of racism, classism, homophobia, and parenting. We think you’ll really enjoy reading it and that it will result in some great conversation

In a continual effort to improve its look and functionality, Workday is updating the design of the user homepage. You will be able to tailor your homepage to meet your unique Workday needs through enhanced customization functionality. Here's what's new:Update: Applications - When you log into Workday, you’ll notice your applications (like benefits, absence, etc.) are now accessible through a 'View All Apps' button and through the new 'Menu' feature (located in the top left of your screen, i

Topic-based office hours continue through September.  Sessions include reporting and dashboards, payroll, account certification, and other popular topics, plus new additions such as the Workday R2 Release and the Tuition and Fee Proposal Tool.You can find the September office hours schedule on the Workday Finance Training page, along with a wealth of other resources.  A note about role requests:  if you request a role through the System Access Request process in Workday, reme

Reshma Gali, a 2022 graduate of the University of Wisconsin-Madison, has joined the Financial Planning & Analysis team as a budget analyst.  With experience in the private sector and a broad background in fundraising and volunteering, Gali is excited to make use of her background in the realm of higher education. In her role as a budget analyst, Gali will work with the FP&A team to assist UVA schools and units in their budgeting process in order to help them be successful

The first couple months of go-live with Workday Financials has been busy for the entire team. From answering questions and troubleshooting to developing new training and getting information to the website, it is a steady stream of information across Grounds. New data coming into UVAFinance is at a new level and team members are adjusting."The volume of data entering the data warehouse seems to be at least three times greater than we received from Oracle," says Forrest Swope, Director of Data Ope

For the first time since 2019, SWaMfest, the Commonwealth’s premier networking, educational, and professional development event for small, women-owned, and minority-owned businesses, will return to an in-person format.Hosted by the Virginia Association of State College & University Purchasing Professionals, SWaMfest 2022 takes place October 26-27 in Richmond’s historic Shockhoe Bottom district at Renaissance Revival style Main Street Station.Why attend SWaMfest?Networking opportunities for