Information on why payment terms have changed
Resources
Process of selecting direct deposit payment option
Information about Net15 payment option
Information for departments and suppliers in registering with PaymentWorks as a supplier for the University of Virginia.
Common T&E Card actions including lost/stolen card, fraudulent charges, how to dispute a transaction, and how to use your T&E card for international travel.
International meal per diem rate guide based on travel date and destination
Guidelines on when the T&E card may be used for non-eVA excluded items
How do I submit a wire request?
With the implementation of Workday Financials, schools and departments can no longer request wire payments. The payment type is now determined by how the supplier is set up through PaymentWorks. If your department is working with a Supplier, please have the supplier enroll in PaymentWorks for ACH payments.
Policy on staying at an Airbnb, VRBO, or other alternative lodging
Submit the Non-Employee Travel Reimbursement Form with the Supplier Invoice Request in Workday
How to Enroll in Paymode for Secure Electronic Payments
The University of Virginia partners with Bank of America and Bottomline Technologies to offer Paymode-X, delivering secure electronic payments to our suppliers. A PDF is attached below.
A screen-by-screen walkthrough of the vendor enrollment process, from our partners at Paymode.
This Quick Reference Guide (QRG) is designed to walk a Procurement Shopper through the needed steps to resolve a supplier invoice match exception, based on the individual circumstances of the match exception.
- Do UVA departments need to take any action? No, there is no change to how UVA departments initiate payments. This transition only impacts how payments are processed on the vendor side.
- Will this affect payment processing times? No, payments will continue to be processed as usual.
- What if a vendor asks me about this transition?
Paymode FAQ for Vendors
1. Why is UVA transitioning away from PaymentWorks ACH?
UVA is moving to Bank of America’s Paymode ACH and ePayables to streamline payment processes, reduce fees, and improve efficiency.
2. What are my payment options?
You may be eligible for Paymode (Basic or Premium tiers) or ePayables. Most vendors will enroll in Paymode with Net 30 terms.