Resources

How to claim meal per diems for a business trip
Recommendations for obtaining approval for business travel
Guidance on when to book your travel through TravelUVA
How to upgrade a seat that you booked through Concur
Guidelines on paying for travel with grant funds

As of October 28, 2024, new automatic airline refund rules went into effect, per the U.S. Department of Transportation’s rule and amendment to the rule.

 

  • Domestic Travel
    • Yes, travel insurance may be purchased and is reimbursable or can be purchased via T&E card.

 

Policy for arriving early and staying late on a business trip.

No. Please refer to the Goods & Services Guide for preferred payment methods. Payments should be made by PO, Supplier Invoice request, T&E card, or personal credit card/cash for reimbursement. Goods and services purchased with a gift card, airline miles, personal unused ticket credits, credit card points, or similar are not reimbursable.  

Procedures for booking and expensing travel for non-employees
Procedure on booking and expensing bundle travel.
How to expense COVID tests in Workday Expenses
How to obtain a competitive price on a rental car
IRS Mileage reimbursement rate
How to prepare for using your T&E card while abroad