Wednesday, July 2, 2025 : Payroll Accounting Adjustments are not expected to be available on July 3 as previously planned, due to an error within Workday. We are working as quickly as possible to fix the issue. Watch this space for updates. Please direct questions to askfinance@virginia.edu
Resources
No. Please refer to the Goods & Services Guide for preferred payment methods. Payments should be made by PO, Supplier Invoice request, T&E card, or personal credit card/cash for reimbursement. Goods and services purchased with a gift card, airline miles, personal unused ticket credits, credit card points, or similar are not reimbursable.
Guidance on the Fly America Act
This Quick Reference Guide (QRG) is designed to walk an Expense Support Specialist through the approval process in Workday for Supplier Invoice Requests for non-employees. By the end of this QRG, you will know how to review and approve a supplier invoice request for non-employees.
This Quick Reference Guide (QRG) is designed to walk employees through the process of downloading and printing an expense report in Workday. You can download expense reports as an excel spreadsheet or as a PDF file.
Information on personal transactions on the T&E Card
Description of all expense items. Latest update June 12, 2025.
How and when to submit a Spend Authorization for companion travel in Workday
Application needed to apply for direct billing with Hertz rental car agency.
Application needed to apply for direct billing with Enterprise & National rental car agencies.
Missing Receipt Affidavit form to submit for a non-employee travel reimbursement