Resources

When purchasing a new vehicle for a department, please do the following: 

• Consider whether this is a replacement or an addition to the fleet, and discuss the needs of the group to determine the best vehicle choice. 

• Understand the usage of the new vehicle to determine if an alternatively fueled vehicle could be used.

1.    Gift cards for employees should NOT be purchased through the punchout.  Employee gift cards must be purchased via a T&E Card and reconciled in the Expense module to comply with tax reporting requirements.
    Note:  If multiple gift cards with varying values are purchased in a single transaction, they must be itemized in the expense report to ensure accurate taxation for the employees.

There are four product choices in two categories for your gift card needs:

Open Loop: VISA gift cards that can be utilized at any merchant where a traditional VISA card is accepted. These cards are valid for 12 months from the date of purchase, and there are no reissues or refunds on expiring/expired codes.
1. Open Loop Digital
-Subject to a $2.95 per card processing fee (included in gift card total when ordering).
2. Open Loop Physical

This Quick Reference Guide (QRG) is designed to answer some potential questions that may arise concerning ordering from America To Go.

CONFUSING EVA EXPENDITURE TYPES

Skilled Services vs. Preceptor Services

There is now an expenditure type “Svcs, Skilled Other Preceptor” which should only be used for medical preceptors.  However, it is easy to accidentally choose this expenditure type when intending to choose “Svcs, Skilled, Other”.  Please be careful to choose the correct one.

Note: The following applies only to vendors providing goods and services to UVA. It does not apply to individuals registering as payees with UVA in order to be paid a reimbursement.