Resources

What's Changed? 

For Account Certifications created before Feb. 1^st, 2024, Account Certifications pulled in activity that are in 

the Standard: SRECNP Ledger Account/Summaries. 

Now that the investment income ledger accounts have been suppressed from Account Certifications, you may want to see that activity.   Note:  This information does not need to be reviewed as it is reconciled in central finance and is rolled back into the investment. 

The Investment Income Ledgers that have been suppressed are:

 4400: Investment Income 

Fundriver is a web-based endowment management software program that allows the University to more effectively and efficiently manage the endowment. The Fundriver Departmental Module allows departments across the University access to their endowment projects that are invested in the UVIMCO Long-Term Pool.

Gift & ImageNow User Reference Guide

It is important to know how to read and understand how Endowments come through in Workday, so you can understand your reports and your account certifications. 

How does UVA's endowment work?  This print resource gives the history of UVA's endowment and shows how the money is used and how it is not used.  Updated March 31, 2025.

How does UVA's endowment work?  This short video shares the basics of UVA's endowment: its history, how the money is used, and how it isn't used.  Use the link below or watch here.

The approver for some transactions (i.e., Account Certifications, Accounting Journals, etc.) with a Gift worktag will depend on whether the Gift is in the Allocated Gifts hierarchy. 

• Gift in the Allocated Gifts hierarchy, the approver will be the Cost Center Manager.

• Gift NOT in the Allocated Gifts hierarchy, the approver will be the Unit Gift Manager. 

All about Activity Stream, added functionality in Workday

Review Gift Requests (Video Demonstration) 

Create Gift Request (Video Demonstration)

View Gift Reports (Video Demonstration) 

This white paper answers questions about expendable fund balance and explains the basis of accounting and report parameters for expendable fund balance.

This NDA is for Access to the University of Virginia Gift and Endowment Agreement Database. 

Signed agreements must be sent to UVAFinance via Ask Finance prior to the security access request being approved. The non-disclosure agreement can be physically signed and scanned or signed electronically by each individual necessary for completion. To sign electronically within Adobe, please have both individuals use the Fill and Sign tool.

The Primary Gift will have a new attribute tab labeled “Named Professorship”

Any additional Gifts associated will be identified in the “Addition Data” tab on the Primary Gift

All Named Professorships will be flipped from being linked to a Basic Gift to the Workday Financials Gift Worktag. To preserve specific information for HCM during that flip, they have asked that we add a naming convention to the Named Professorships. 

Units will see the Primary Gift linked to the Named Professorship. When Gifts are linked to Named Professorships, the Gift Worktag gets a new “tab” on the Worktag landing page which will allow users to navigate back and forth between Gift and Named Professorship. This does not impact any accounting functionality; it's just to aid in navigation.

See Policy FIN-001: Determining if an Award is a Gift or Sponsored Project

A Gift is defined as: an irrevocable transfer of assets (cash, stock, gifts, etc.) to the done such that the donor can exercise no further control over it and does not have expectation of any contractual requirements or potential benefits. To be tax deductible it must be donated to an organization recognized as charitable by the IRS (a 501(c) (3) corp).

The slides for this course cover creating and submitting a new gift request and looking up and reviewing the information in Workday.