Resources

Updated September 25, 2023

Added September 20, 2023.  

Workday reports that have a summarized Obligations column often have a lot of “noise”.  Workday shows all journals (full transparency) related to the account.  For obligations, that includes the journal that moves it into the obligation ledger as well as any journal that liquates that obligation (or zeros out that obligation) when it moves from an obligation to an actual in the actuals ledger. 

Here is an example of what that can look like:

In Workday there are 3 ledgers – Commitments, Obligations, and Actuals.   

Commitments - Accounting related to funds for future known or expected spending (pre-encumbered).  The commitments ledger is utilized to track journal entries for requisitions and payroll for unfilled positions.  

 

Obligations – Accounting related to funds that represent obligations to pay (encumbered).  The obligations ledger is utilized for purchase orders and payroll for filled positions.  

 

This Quick Reference Guide (QRG) is designed to walk a Multi-Funding Source Manager (Projects) through the process of reprocessing project related transactions.

Training on using the UBI Portal

Do you have many account certification lines to review?  This video will walk you through how to use the Details for Account Certification Report to help get the job done.   Hit the link below.

When the Account Certifications are created, it is associated to a position ID. 

If your position changed and:

• You had previous Account Certifications that still needed to be completed.

AND

• In your new position, you are still responsible for completing the Account Certification.

The approver for some transactions (i.e., Account Certifications, Accounting Journals, etc.) with a Gift worktag will depend on whether the Gift is in the Allocated Gifts hierarchy. 

• Gift in the Allocated Gifts hierarchy, the approver will be the Cost Center Manager.

• Gift NOT in the Allocated Gifts hierarchy, the approver will be the Unit Gift Manager. 

All about Activity Stream, added functionality in Workday

Multi-Funding Source (Projects) Manager (Video Resource)

Employee as Self:  My Requisition Report (Video Resource)

Employee as Self: Supplier Invoice Approval (Video Resource)

Employee As Self:  Create and Assign a Cart (Video Resource)

Procurement Shopper:  Act on Assigned Cart (Video Resource)

Procurement Shopper:  Cancel, Edit, and Copy a Supplier Invoice Request (Video Resource)

Procurement Shopper:  Change Purchase Order (Video Resource)

Procurement Shopper: Change Requisition through My Requisition Report (Video Resource)

Procurement Shopper:  Create a Purchase Requisition (Video Resource)

Procurement Shopper: Create a Requisitions Worktag Template (Video Resource)