Resources

This video illustrates how to work early on Account Certifications.  This video was created for working on November 2022 Account Certifications when Account Certifications were stopped, but is true even when Account Certifications are created normally.

This PDF FAQ describes how to pull a report that will allow you to get started with November reconciliations that haven't been created due to the halt with the project multi-funding source engine.

The UBI & Workday Reports Inventory provides an overall list of commonly used financial reports broken out by category. The table includes the name of the report, report type, description, purpose, and key outputs (does not reflect all fields in the report). Use the table of contents to control + click to find the type of report you are looking for! *Please note this inventory will continue to be expanded and updated to include new reports that become available.

This NDA is for Access to the University of Virginia Gift and Endowment Agreement Database. 

Signed agreements must be sent to UVAFinance via Ask Finance prior to the security access request being approved. The non-disclosure agreement can be physically signed and scanned or signed electronically by each individual necessary for completion. To sign electronically within Adobe, please have both individuals use the Fill and Sign tool.

A compliance letter for equipment purchased on government funded awards.

Compliance letter for equipment purchased on government funded awards.

This Quick Reference Guide (QRG) is designed to walk Payroll Costing Managers through the task of assigning a Worker Position Earning costing allocation for the Temp Service Fee when required. The Temp Service Fee cannot be allocated to a federal grant. When a Temp Worker’s wages are being costed to a federal grant, a separate Worker Position Earning costing allocation must be created so the fee can be charged to other worktags.

If you see this error, when trying to look at your Account Certifications:

You have limited or no access to the Account Certification ledger balances. Please contact your Administrator.

This spreadsheet shows final FY22 ETF Spending Commitments

No – you cannot add attachments or notes to the Account Certification after it’s been submitted.

This Quick Reference Guide (QRG) is designed to walk a Procurement Shopper through the investigation of a supplier invoice match exception, determine the cause of the exception, and initiate the correction for the match exception. By the end of this QRG, you will be able to successfully find the supplier invoice that is in a match exception status, determine the cause of the match exception, and initiate the correction of the match exception.

This FAQ contains frequently asked questions pertaining to Match Exceptions. Use the table of contents below to control + click to go directly to that question and answer. For step-by-step guidance on how to find and address a match exception, review the Match Exception Investigation and Correction QRG. For details and updates on spend issues, refer to the Action Plan to Address Spend Issues page.

Stakeholders can use this Cheat Sheet to determine which course(s) will best address their Workday Financials questions. These courses are available as self-paced training and can be searched by title in Workday Learning.

The Decision Tree maps out corrections paths for certain tasks. See file at the bottom of the page for a graphic decision tree.

Workday tasks used to correct the FDM worktags on posted transactions

Internal Service Delivery:

If you have deposited revenue, you may come across times that you need to refund the customer.  The process for refunding the money is different depending on how the revenue came into the university.

This cheat sheet is designed to help accountants determine when to perform an accounting adjustment versus creating or reversing a journal in Workday. 

This Quick Reference Guide (QRG) is designed to walk users through the process(es) in Workday to ensure a new Cost Center is available to use in Adaptive Planning. When a new Cost Center is created in Workday, it is not immediately available in Adaptive Planning. The only way to get the Cost Center into Adaptive Planning is to complete a transaction. The preferred process is to enter any transaction that needs to be completed for the new Cost Center.

The Primary Gift will have a new attribute tab labeled “Named Professorship”

Any additional Gifts associated will be identified in the “Addition Data” tab on the Primary Gift