To review a list of known issues we are working on please visit our Workday Finance status page. Have something additional to report? Contact askfinance@virginia.edu
Resources
This Quick Reference Guide (QRG) is designed to walk non-employees through the process of submitting reimbursements.
This Quick Reference Guide (QRG) is designed to walk employees through the process of creating an expense report in the Workday Mobile Application.
This Quick Reference Guide (QRG) is designed to walk an Expense Support Specialist through the approval process in Workday.
This Quick Reference Guide (QRG) walks employees through the process of viewing expense reports in Workday and performing related actions including canceling, changing, or editing an expense report.
This Quick Reference Guide (QRG) is designed to walk employees through the process of creating an expense report in Workday.
Common T&E Card actions including lost/stolen card, fraudulent charges, how to dispute a transaction, and how to use your T&E card for international travel.
This Quick Reference Guide (QRG) walks Employees through using the Expenses Hub app. The Expenses Hub
should automatically display in your list of Apps under Menu. If it is not displayed, you can add it via the
Add Apps button at the bottom of the Apps menu (Menu > Apps).
QRG_Expenses Hub.pdf671.25 KB
This is a file of potentially confusing spend categories with hopefully helpful definitions/descriptions. We'll be adding to it as needed. (Updated June 7, 2024)
As of June 7, 2024, UVA Accounts Payable has outsourced check printing to Bank of America. For those schools and units that need "hold for pickup" checks printed, the process remains largely the same except turnaround time.
"Hold for pickup" checks will be available one to two business day after the invoice is paid in Workday. See the schedule below.
This Quick Reference Guide (QRG) informs Procurement Shoppers how to find and view a purchase order.
All about Activity Stream, added functionality in Workday
Employee as Self: My Requisition Report (Video Resource)
Employee as Self: Supplier Invoice Approval (Video Resource)
Procurement Shopper: Cancel, Edit, and Copy a Supplier Invoice Request (Video Resource)