Resources

What's a Match Exception?

When your Workday purchase order lines and corresponding supplier invoice lines do not have the same price and/or quantity or your purchase order totals and invoice totals do not have the same price and/or quantity, you get a match exception.  

It's important to be proactive with match exceptions -- don't ignore the notifications you receive about one of your invoices being under match exception, because invoices under match exception can't be paid.  This means the suppliers you use won't receive payment. 

This is a file of potentially confusing spend categories with hopefully helpful definitions/descriptions.  We'll be adding to it as needed.  (Updated June 7, 2024)

As of June 7, 2024, UVA Accounts Payable has outsourced c

As of June 7, 2024, UVA Accounts Payable has outsourced check printing to Bank of America.  For those schools and units that need "hold for pickup" checks printed, the process remains largely the same except turnaround time.  

"Hold for pickup" checks will be available one to two business day after the invoice is paid in Workday.  See the schedule below. 

• Domestic Travel
  • Yes, travel insurance may be purchased and is reimbursable or can be purchased via T&E card.

This seminar was given on September 14, 2023.  

This Quick Reference Guide (QRG) informs Procurement Shoppers how to find and view a purchase order. 

Travel on UVA business?  Handle travel arrangements for others?  This is the expo for you!  Feel free to share this flyer with others in your area.

This Quick Reference Guide (QRG) is designed to inform end users what to consider when initiating a change 
order on a multi-year purchase order that has been rolled forward.

All about Activity Stream, added functionality in Workday

Miscellaneous Payment Request (Video Demonstration) - Petty Custodian

Miscellaneous Payment Request Report (Video Demonstration) - Petty Cash Account Replenishment

Cancel Expense Report (Video Demonstration) 

View Expense Report (Video Demonstration)

Edit Expense Report (Video Demonstration)

Create Spend Authorization (Video Demonstration)