UVA is enhancing its payment processes by transitioning to virtual payment methods, including Paymode ACH and ePayables through Bank of America. This initiative is designed to improve operational efficiency, reduce reliance on paper-based transactions, and streamline payments to our valued vendors.
When your Workday purchase order lines and corresponding supplier invoice lines do not have the same price and/or quantity or your purchase order totals and invoice totals do not have the same price and/or quantity, you get a match exception.
It's important to be proactive with match exceptions -- don't ignore the notifications you receive about one of your invoices being under match exception, because invoices under match exception can't be paid. This means the suppliers you use won't receive payment.
This is a file of potentially confusing spend categories with hopefully helpful definitions/descriptions. We'll be adding to it as needed. (Updated June 7, 2024)
As of June 7, 2024, UVA Accounts Payable has outsourced check printing to Bank of America. For those schools and units that need "hold for pickup" checks printed, the process remains largely the same except turnaround time.
"Hold for pickup" checks will be available one to two business day after the invoice is paid in Workday. See the schedule below.
This Quick Reference Guide (QRG) informs Procurement Shoppers how to find and view a purchase order.
Travel on UVA business? Handle travel arrangements for others? This is the expo for you! Feel free to share this flyer with others in your area.
This Quick Reference Guide (QRG) is designed to inform end users what to consider when initiating a change
order on a multi-year purchase order that has been rolled forward.
All about Activity Stream, added functionality in Workday
Miscellaneous Payment Request (Video Demonstration) - Petty Custodian
Miscellaneous Payment Request Report (Video Demonstration) - Petty Cash Account Replenishment
