To review a list of known issues we are working on please visit our Workday Finance status page. Have something additional to report? Contact askfinance@virginia.edu
Resources
View and Edit Accounting Journal (Video Demonstration)
Accounting Journals Manually (Video Demonstration)
Accounting Journals Bulk Load (Video Demonstration)
Guidelines for some of the most common transactions occurring in Workday, with the purpose of establishing consistent accounting methodology across UVA.
This white paper answers questions about expendable fund balance and explains the basis of accounting and report parameters for expendable fund balance.
This Quick Reference Guide (QRG) is designed to help employees navigate the resources available to find their Expendable Fund balances.
The final fund balance realignment submission deadline has come and gone for entries booked to ledger 3999:Fund Balance Prior Year.
A new journal source (FY22 Fund Balance Adjustments) is now active in Workday's Create Journal business process that will allow units to separately track additional entries related to their beginning fund balances within the 8904:Non-Mandatory Transfer ledger account. A few things to keep in mind when using the FY22 Fund Balance Adjustments Journal Source:
This NDA is for Access to the University of Virginia Gift and Endowment Agreement Database.
Signed agreements must be sent to UVAFinance via Ask Finance prior to the security access request being approved. The non-disclosure agreement can be physically signed and scanned or signed electronically by each individual necessary for completion. To sign electronically within Adobe, please have both individuals use the Fill and Sign tool.
GiftEndowment_ImageNow_NDA.pdf204.67 KB
Stakeholders can use this Cheat Sheet to determine which course(s) will best address their Workday Financials questions. These courses are available as self-paced training and can be searched by title in Workday Learning.
Self-Paced Training Cheat Sheet.pdf138.07 KB
The Decision Tree maps out corrections paths for certain tasks. See file at the bottom of the page for a graphic decision tree.
Workday tasks used to correct the FDM worktags on posted transactions
Internal Service Delivery:
Correction Decision Tree.pdf134.59 KB
This cheat sheet is designed to help accountants determine when to perform an accounting adjustment versus creating or reversing a journal in Workday.
UVAFST_AccountingCheatSheetv2.pdf714.38 KB
It is our policy to review and update uncashed checks annually. State law requires us to report and remit the funds to the state if the check is uncashed for a specific period of time. To prevent us from reporting and remitting your check to the state unclaimed property office, please respond to us no later than October 1, 2023.
Workday Reporting provides real time, drillable data where you can have everything in one place. There are various types of reports that you can in order to find the information that you need. As you navigate through reports, check out the following resources and information to help set you up for success!
Workday Reporting Overview.pdf119.45 KB
Oracle to Workday Crosswalk on the Business Terms site https://terms.uvafinance.virginia.edu/sites/g/files/jsddwu856/files/2022-04/Workday-Oracle%20Crosswalk%20Slides.pdf
Slides for the Account Certification Policy and Procedure lesson.
These slides cover details associated with Adaptive Planning and Workday.
This Quick Reference Guide (QRG) is designed to walk users through basic navigation in Adaptive Planning’s Reports.