Guidelines for some of the most common transactions occurring in Workday, with the purpose of establishing consistent accounting methodology across UVA.
Resources
This white paper answers questions about expendable fund balance and explains the basis of accounting and report parameters for expendable fund balance.
The final fund balance realignment submission deadline has come and gone for entries booked to ledger 3999:Fund Balance Prior Year.
A new journal source (FY22 Fund Balance Adjustments) is now active in Workday's Create Journal business process that will allow units to separately track additional entries related to their beginning fund balances within the 8904:Non-Mandatory Transfer ledger account. A few things to keep in mind when using the FY22 Fund Balance Adjustments Journal Source:
This NDA is for Access to the University of Virginia Gift and Endowment Agreement Database.
Signed agreements must be sent to UVAFinance via Ask Finance prior to the security access request being approved. The non-disclosure agreement can be physically signed and scanned or signed electronically by each individual necessary for completion. To sign electronically within Adobe, please have both individuals use the Fill and Sign tool.
GiftEndowment_ImageNow_NDA.pdf204.67 KB
Stakeholders can use this Cheat Sheet to determine which course(s) will best address their Workday Financials questions. These courses are available as self-paced training and can be searched by title in Workday Learning.
Self-Paced Training Cheat Sheet.pdf138.07 KB
The Decision Tree maps out corrections paths for certain tasks. See file at the bottom of the page for a graphic decision tree.
Workday tasks used to correct the FDM worktags on posted transactions
Internal Service Delivery:
Correction Decision Tree.pdf134.59 KB
This cheat sheet is designed to help accountants determine when to perform an accounting adjustment versus creating or reversing a journal in Workday.
UVAFST_AccountingCheatSheetv2.pdf714.38 KB
It is our policy to review and update uncashed checks annually. State law requires us to report and remit the funds to the state if the check is uncashed for a specific period of time. To prevent us from reporting and remitting your check to the state unclaimed property office, please respond to us no later than October 1, 2023.
Oracle to Workday Crosswalk on the Business Terms site https://terms.uvafinance.virginia.edu/sites/g/files/jsddwu856/files/2022-04/Workday-Oracle%20Crosswalk%20Slides.pdf
These slides cover details associated with Adaptive Planning and Workday.
This Quick Reference Guide (QRG) is designed to walk a Cost Center (CC) Manager through the approval process in Workday. By the end of this QRG, you will know how to review and approve transactions specific to a Cost Center Manager.
This Quick Reference Guide (QRG) is designed to walk an Accountant through the steps to create a journal using bulk upload in Workday. This task uses a spreadsheet template that you will integrate into Workday to help if you have multiple journals to create at the same time. By the end of this QRG, you will be able to successfully create journal entries in bulk using the integration process in Workday.
Mission Statement
The Faculty Senate, with the concurrence of the President, approved revisions to the University’s mission statement on May 15, 2013, to replace the statement that had been in effect since May 31, 1985. The Board of Visitors, after making additional modifications, approved the mission statement on November 15, 2013. The State Council of Higher Education for Virginia (SCHEV) approved the mission statement on January 14, 2014, to be effective 30 days following adjournment of the 2014 General Assembly.
This Quick Reference Guide (QRG) is designed to walk employees through the process of adding, deleting, and viewing tags and comments on transactions in Workday. The tag and comment functionalities allow users who have access to certain objects (i.e. requisitions) or are involved in a transaction or business process (i.e., approvers) to communicate and collaborate with others. The tagging functionality is available in the Activity Stream.
This procedure covers the preparation of a Bank Deposit by persons designated as having the authority to make deposits directly to a local branch of the University's bank.
This procedure does not cover preparation of a deposit for processing by the University Cashier’s Office.
Prep_BankDeposits.pdf239.85 KB
This procedure covers the preparation of a deposit of cash (checks, currency and coin) with the University's Cashier’s Office.
This procedure does not cover the preparation of a Bank Deposit by persons designated as having the authority to make deposits directly to a local branch of the University's bank.
Prep_CashierDeposits.pdf241.55 KB
The attached pdf provides information on Fund Balance Ownership through the transition to Workday Financials.