To review a list of known issues we are working on please visit our Workday Finance status page. Have something additional to report? Contact askfinance@virginia.edu
Resources
Search for invoice status using your supplier number
Information for departments and suppliers in registering with PaymentWorks as a supplier for the University of Virginia.
Guidelines on when the T&E card may be used for non-eVA excluded items
When a supplier needs UVA's IRS W-9 information. Request for Taxpayer Identification Numbers
My Customer is Requesting the University's W-9 Form, where can I obtain one? When a supplier needs UVA's IRS W-9 Information
2023_W9_UVA.pdf80.22 KB
No. Please refer to the Goods & Services Guide for preferred payment methods. Payments should be made by PO, Supplier Invoice request, T&E card, or personal credit card/cash for reimbursement. Goods and services purchased with a gift card, airline miles, credit card points, or similar are not reimbursable.
This Quick Reference Guide (QRG) is designed to answer some potential questions that may arise concerning ordering from America To Go.
This FAQ contains frequently asked questions pertaining to Match Exceptions. Use the table of contents below to control + click to go directly to that question and answer. For step-by-step guidance on how to find and address a match exception, review the Match Exception Investigation and Correction QRG. For details and updates on spend issues, refer to the Action Plan to Address Spend Issues page.
UVAFST_MatchExceptionsFAQv2.pdf189.44 KB
SIGNATURE AUTHORITY
Signature authority is a formal delegation that allows an individual to sign or otherwise enter into an agreement that legally binds the university to terms and conditions. This includes written contracts that bind or obligate the university to a financial or a non-financial commitment. Agreements signed by unauthorized employees or agents are not valid and do not bind the university.
Governing Statues for Procurement of Goods & Services in the Commonwealth of Virginia.
Details on shipping and mail contracts and tips for how to save on shipping costs
Procedure for selecting a moving company for employee relocation
CONFUSING EVA EXPENDITURE TYPES
Skilled Services vs. Preceptor Services
There is now an expenditure type “Svcs, Skilled Other Preceptor” which should only be used for medical preceptors. However, it is easy to accidentally choose this expenditure type when intending to choose “Svcs, Skilled, Other”. Please be careful to choose the correct one.
WHAT IS EVA?
eVA is the Commonwealth of Virginia's electronic vendor registration and purchasing system that provides a standardized, transparent source of public procurement information. The University does not purchase goods and services directly through eVA, but is required to send purchase data to eVA. All transactions, including the University's, incur fees to support the maintenance of the system.