Resources

How do I find the status of an invoice? (Invoice Search)
Search for invoice status using your supplier number
Supplier Registration with UVA
Information for departments and suppliers in registering with PaymentWorks as a supplier for the University of Virginia.
Can I use the T&E card for purchases that are not eVA-excluded?
Guidelines on when the T&E card may be used for non-eVA excluded items
What is UVA's Substitute W-9 Information
When a supplier needs UVA's IRS W-9 information. Request for Taxpayer Identification Numbers
2022 VA W9.pdf81.83 KB
Where can I find UVA's W-9 Tax Information
My Customer is Requesting the University's W-9 Form, where can I obtain one? When a supplier needs UVA's IRS W-9 Information
2022%20W9[1].pdf79.35 KB
Match Exceptions FAQ (QRG)

This FAQ contains frequently asked questions pertaining to Match Exceptions. Use the table of contents below to control + click to go directly to that question and answer. For step-by-step guidance on how to find and address a match exception, review the Match Exception Investigation and Correction QRG. For details and updates on spend issues, refer to the Action Plan to Address Spend Issues page.

UVAFST_MatchExceptionsFAQv1.pdf150.1 KB
How do I print a PO?
Instructions on how to print a Purchase Order
Can I Sign a University Contract

SIGNATURE AUTHORITY

Signature authority is a formal delegation that allows an individual to sign or otherwise enter into an agreement that legally binds the university to terms and conditions. This includes written contracts that bind or obligate the university to a financial or a non-financial commitment. Agreements signed by unauthorized employees or agents are not valid and do not bind the university.

What are the Governing Statues for Procurement of Goods & Services
Governing Statues for Procurement of Goods & Services in the Commonwealth of Virginia.
How do I purchase furniture?
How to purchase furniture
Purchase Order Best Practices
Best practices for completing a purchase order (PO)
Virginia Association of State College and University Purchasing Professionals
VASCUPP website link
How can I view University Contracts?
Login information and the link to view UVA contracts
What contracts are available for shipping and mail services?
Details on shipping and mail contracts and tips for how to save on shipping costs
What resources are available for employee relocation?
Procedure for selecting a moving company for employee relocation
Confusing eVA Expenditure Types

CONFUSING EVA EXPENDITURE TYPES

 

Skilled Services vs. Preceptor Services

There is now an expenditure type “Svcs, Skilled Other Preceptor” which should only be used for medical preceptors.  However, it is easy to accidentally choose this expenditure type when intending to choose “Svcs, Skilled, Other”.  Please be careful to choose the correct one.

eVA

WHAT IS EVA?

eVA is the Commonwealth of Virginia's electronic vendor registration and purchasing system that provides a standardized, transparent source of public procurement information. The University does not purchase goods and services directly through eVA, but is required to send purchase data to eVA. All transactions, including the University's, incur fees to support the maintenance of the system.

eVA Information for Suppliers

Note: The following applies only to vendors providing goods and services to UVA. It does not apply to individuals registering as payees with UVA in order to be paid a reimbursement.