To review a list of known issues we are working on please visit our Workday Finance status page. Have something additional to report? Contact askfinance@virginia.edu
Resources
This Quick Reference Guide (QRG) is designed to walk a Procurement Shopper through the process of creating a requisition worktags template in Workday, which can be used to automatically populate the worktags when creating a requisition instead of selecting worktags manually. This is useful for frequently ordered items, as you can save the worktags string in a template and use it every time you create requisition for those items.
This Quick Reference Guide (QRG) is designed to walk a Procurement Shopper through creating a requisition. By the end of this QRG, you will be able to successfully create a purchase requisition in Workday to procure goods and supplies as per UVA’s need. You will able be able to place orders for these goods on the UVA Marketplace integrated in Workday. You will also be able to successfully create an intercompany purchase requisition, which is a requisition for a UVA company other than your own home company.
This Quick Reference Guide (QRG) is designed to walk an Employee as Self through the process of assigning a procurement cart in Workday to another worker. By the end of this QRG, you will be able to successfully assign a cart to the relevant worker after adding the required items for UVA from the UVA Marketplace integrated in Workday.
How to view Finance Instructor Led (ILT) Courses in Workday
This Quick Reference Guide (QRG) is designed to walk an Accountant through the steps to perform an Accounting Adjustment in Workday. By the end o f this QRG, users will be able to successfully create an accounting adjustment to reclassify costs on settled financial transactions. Users can perform accounting adjustments for the following settled transactions:
• Paid expense reports
• Paid supplier invoices
• Supplier invoice adjustments
TOOLS
UVA Marketplace: Login to the University's electronic shopping portal
UBI Qlik View Access Point: To access Purchase Order reports.
Used by the departments when requesting a stop payment, or a copy of a cancelled check (requires Netbadge).
To request any invoice correction or modification, or to notify Accounts Payable that an invoice you have received does not belong to your department.
Request a copy of request for proposal, agreement, or related documents.
TOOLS
eVA: The Commonwealth of Virginia's eProcurement System
Invoice Status/Payment Lookup: For Suppliers that have received a UVA Purchase Order (for all other invoice inquiries, call 434-924-3173, option 1). Please use your Supplier Number to log in. Help finding your supplier number.
About the Discount Program
Beginning April 20, 2020, Procurement & Supplier Diversity Services (PSDS) will return early payment discounts to the expenditure award for sponsored awards.
As you may know, UVA offers our supplier community the option to get paid sooner than the standard payment due date in exchange for a small discount on the amount due. Known in the industry as early payment discounts, this strategy accelerates cash flow to suppliers, and reduces the risk of late payment.
IMPORTANT INFORMATION FOR PURCHASING COVID SUPPLIES
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Certain items are being purchased centrally for University use. If you're planning large-scale orders, aren't sure how to proceed, or have questions, please don't hesitate to reach out to Procurement. Email buy-pay@virginia.edu.