Resources

Note:  Please contact

Is there required training?

Yes - The GL Specialist responsibility in the Integrated System is required to enter a GL Journal.  See Required Training in the UVA Remote Deposit User Guide for more information on the training that is required for that responsibility. 

Can I scan gift or foundation checks?

NO! Gift and Foundation checks must be messenger-mailed or taken to the appropriate office.  Transfer checks from Foundations need to be sent or delivered to Gift Accounting in the Office of University Advancement.  Gift checks need to be sent or delivered to Gift Processing

Board of Visitors Policies*

• Debt Policy (pdf)
• Interest Rate Risk Management Policy (pdf)
• Working Capital Investment Policy
• Liquidity Management Policy

Treasury Policies*

• Receiving and Depositing Cash & Select Monetary Instruments
• Establishing and Managing Bank, ATMs, and Other Financial Institutional Accounts for University Funds
• Internal Borrowing Program
• Internal Investment Program for University Units
• Monitoring Cash Balances and Resolving Deficits in Projects
• Tax-Exempt Debt Compliance
• Managing Petty Checking Accounts
• Managing Petty Cash Funds
• Managing Change Fund
• Electron

The Office of the Treasurer is the steward of the University’s financial resources, practicing sound financial management in support of academic, scientific and faculty excellence. Reporting directly to the Vice President for Finance, the Treasurer’s office ensures the sustainability of the University’s mission and goals by:

Mission and Vision

We focus on forging strong relationships, managing capital, and mitigating risk with the goal of enabling the University’s aspirations, minimizing financial distraction, and providing peace of mind to our customers.

Values

• Trust - Show

Treasury Management manages the short-term investment of the University's working capital and oversees its long-term investments with the University of Virginia Investment Management Company (UVIMCO). The short-term investments are managed to provide the University with sufficient liquidity and safety for operating cash. Long-term investments are invested according to the guidelines in UVIMCO's Investment Policy statement.

Treasury also provides oversight of investments held outside UVIMCO, such as trusts and security-specific investments.

What is a wire?   

Wire transfers are a form of payment whereby funds are sent through the Federal Reserve Wire Network from one financial institution to another.

When should wires be submitted?

Wire transfers should only be requested when payments cannot be made with the Purchasing Card or any other standard University form of payment.

What is the cost?

Outgoing wire transfers are the University's most expensive payment option and are therefore processed only upon request. The internal costs associated with wire transfers are absorbed entirely by the University and are not passed on to

This Quick Reference Guide (QRG) is designed to walk a Cost Center Deposit Specialist through the process of reviewing an Ad Hoc Bank Transaction to record an Expenditure Credit, a Department Deposit, or a Merchant Account. This process begins with either a remote deposit (using a Remote Deposit Scanner and CashPro) or with a deposit taken to the bank (using a location code on the deposit ticket). By the end of this QRG, you will be able to successfully make any additions, changes, or corrections to the Ad Hoc Bank Transaction to post the revenue to the correct FDM values.

Cash Deficit Authorization Request

IIP Guideline (pdf)

Internal Investment Program Rates

Internal Borrowing Application (pdf)

Internal Loan Agreement (pdf)

Internal Borrowing Program Rates for Capital Building/Equipment: