To review a list of known issues we are working on please visit our Workday Finance status page. Have something additional to report? Contact askfinance@virginia.edu
Resources
- Is there required training?
-
Yes - The GL Specialist responsibility in the Integrated System is required to enter a GL Journal. See Required Training in the UVA Remote Deposit User Guide for more information on the training that is required for that responsibility.
Board of Visitors Policies*
- Debt Policy (pdf)
- Interest Rate Risk Management Policy (pdf)
- Working Capital Investment Policy
- Liquidity Management Policy
Treasury Policies
The Office of the Treasurer is the steward of the University’s financial resources, practicing sound financial management in support of academic, scientific and faculty excellence. Reporting directly to the Vice President for Finance, the Treasurer’s office ensures the sustainability of the University’s mission and goals by:
Treasury manages the University bank accounts, funds them, and invests any excess balances daily to optimize return on operating cash. Treasury also maintains adequate access to cash in order to meet forecasted liquidity needs.
Treasury issues and manages both long-term and short-term debt on behalf of the University. The University issues debt primarily to fund capital expenditures. Treasury also manages the interest rate risk of the University’s debt portfolio through its Interest Rate Risk Management Program.
Treasury acts as the bank for the University's departments and schools. It provides internal loans to meet projected funding needs and provides investment options and advice for units that want to invest excess cash.
Treasury Management manages the short-term investment of the University's working capital and oversees its long-term investments with the University of Virginia Investment Management Company (UVIMCO). The short-term investments are managed to provide the University with sufficient liquidity and safety for operating cash. Long-term investments are invested according to the guidelines in UVIMCO's Investment Policy statement.
How do I submit a wire request?
With the implementation of Workday Financials, schools and departments can no longer request wire payments. The payment type is now determined by how the supplier is set up through PaymentWorks. If your department is working with a Supplier, please have the supplier enroll in PaymentWorks for ACH payments.
The remote deposit system (RDS) with Bank of America allows departments to deposit checks from their office. The RDS system also allows departments to deposit expenditure credits directly to the bank using a different procedure than depositing non-expenditure credit checks. The requirements for recording expenditure credits in the Integrated System has not changed, so departments will deposit the checks(s) and the cashiering office will record the expenditure credits into the system.
RDSExpenditureCreditQRGv3.pdf163.2 KB
Please use the attached COI form as indicated in the policy.
conflict-of-interest-form-2022.pdf181.62 KB
University faculty and staff are subject to a variety of conflict of interest laws, regulations, and requirements depending on their official duties for the University and external financial relationships. This website provides general information, references, and resources to assist you in meeting your personal obligations to comply with conflict of interest requirements as they related to procurement activities; it is not intended as legal advice and should not be construed as such. Any questions regarding interpretation and application of laws and regulations should be dire
The attached pdf provides information on Fund Balance Ownership through the transition to Workday Financials.
This Quick Reference Guide (QRG) is designed to walk a Petty Custodian through a Miscellaneous Payment Request to request a replenishment of their petty cash account. After a petty cash account has been established and initially funded for their area by Treasury, it may become necessary to replenish the petty cash account. This is done by the Petty Custodian through a Miscellaneous Payment Request.
UVA's Internal Borrowing Application
How to view Finance Instructor Led (ILT) Courses in Workday
This Quick Reference Guide (QRG) is designed to walk a Cost Center Deposit Specialist through the process of reviewing an Ad Hoc Bank Transaction to record an Expenditure Credit, a Department Deposit, or a Merchant Account. This process begins with either a remote deposit (using a Remote Deposit Scanner and CashPro) or with a deposit taken to the bank (using a location code on the deposit ticket). By the end of this QRG, you will be able to successfully make any additions, changes, or corrections to the Ad Hoc Bank Transaction to post the revenue to the correct FDM values.