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FAQ

Does my travel need to be approved?

Recommendations for obtaining approval for business travel

When should I use TravelUVA?

Guidance on when to book your travel through TravelUVA

Can I upgrade my seat in Concur?

How to upgrade a seat that you booked through Concur

Can I pay for my travel with grant funds?

Guidelines on paying for travel with grant funds

Can I buy travel insurance for my trip?

Domestic Travel
- Yes, travel insurance may be purchased and is reimbursable or can be purchased via T&E card.
International Travel
- Once employees complete the University's required International Travel Registry, travelers will be auto-enrolled in the University's International Health & Emergency Assistance Insurance Program provided by CISI.

How early am I allowed to arrive before my conference or business trip?

Policy for arriving early and staying late on a business trip.

Can I be reimbursed if I pay for goods/services with a gift card, airline miles, personal unused ticket credits, or credit card points?

No. Please refer to the Goods & Services Guide for preferred payment methods. Payments should be made by PO, Supplier Invoice request, T&E card, or personal credit card/cash for reimbursement. Goods and services purchased with a gift card, airline miles, personal unused ticket credits, credit card points, or similar are not reimbursable.

Fly America Act

Guidance on the Fly America Act

Travel and Expenses for Non-Employees

Procedures for booking and expensing travel for non-employees

Can I book bundled travel?

Procedure on booking and expensing bundle travel.

Is there a rental car per diem or limit?

How to obtain a competitive price on a rental car

Is there a lodging per diem or limit?

Hotel limit per night