Resources

How to Enroll in Paymode for Secure Electronic Payments

The University of Virginia partners with Bank of America and Bottomline Technologies to offer Paymode-X, delivering secure electronic payments to our suppliers.  A PDF is attached below.  

A screen-by-screen walkthrough of the vendor enrollment process, from our partners at Paymode.

This Quick Reference Guide (QRG) is designed to walk a Procurement Shopper through the needed steps to resolve a supplier invoice match exception, based on the individual circumstances of the match exception.

UVA's Transition to Virtual Payments: Paymode ACH and ePayables

UVA is enhancing its payment processes by transitioning to virtual payment methods, including Paymode ACH and ePayables through Bank of America. This initiative is designed to improve operational efficiency, reduce reliance on paper-based transactions, and streamline payments to our valued vendors.

What's a Match Exception?

When your Workday purchase order lines and corresponding supplier invoice lines do not have the same price and/or quantity or your purchase order totals and invoice totals do not have the same price and/or quantity, you get a match exception.  

It's important to be proactive with match exceptions -- don't ignore the notifications you receive about one of your invoices being under match exception, because invoices under match exception can't be paid.  This means the suppliers you use won't receive payment. 

This is a file of potentially confusing spend categories with hopefully helpful definitions/descriptions.  We'll be adding to it as needed.  (Updated June 7, 2024)

As of June 7, 2024, UVA Accounts Payable has outsourced c

As of June 7, 2024, UVA Accounts Payable has outsourced check printing to Bank of America.  For those schools and units that need "hold for pickup" checks printed, the process remains largely the same except turnaround time.  

"Hold for pickup" checks will be available one to two business day after the invoice is paid in Workday.  See the schedule below. 

This seminar was given on September 14, 2023.  

This Quick Reference Guide (QRG) informs Procurement Shoppers how to find and view a purchase order. 

All about Activity Stream, added functionality in Workday

Cancel Expense Report (Video Demonstration) 

View Expense Report (Video Demonstration)

Edit Expense Report (Video Demonstration)

Create Spend Authorization (Video Demonstration)

Create Expense Report Reimbursement (Video Reimbursement) 

Create Expense Report and TE Transaction 2 (Video Demonstration)

Change Expense Reports (Video Demonstration)