Resources

UVAFinance Projects Dashboard: Updated February 9, 2024.

Agency Risk Management and Internal Control Standards (ARMICS) is an initiative of the Department of Accounts (DOA) for all state agencies within the Commonwealth of Virginia. The primary purpose of ARMICS is to ensure fiscal accountability and safeguard the Commonwealth's assets.   

The Commonwealth of Virginia has designed ARMICS to achieve the following objectives:

This Quick Reference Guide (QRG) is designed to walk through the steps to fill out the eVA Billing Collection Form.  The form itself is located here: https://uvafinance.virginia.edu/form/eva-billing-collection?check_logged_in=1

Fill out this template if you have more than 25 roles to request. 

For more information, see Workday Finance System Access Mass Upload Request QRG 

There are potentially two things that need to be done. 

Payroll Accounting Adjustment Request Form Example.  See actual form here: https://uvafinance.virginia.edu/resources/paa-request-form 

Payroll Accounting Adjustment Request Form.  See example here: https://uvafinance.virginia.edu/resources/paa-request-form-example 

Updated September 25, 2023

Added September 20, 2023.  

This seminar was given on September 14, 2023.  

This seminar was given on September 12, 2023.  A PDF of the slides can be found here:  https://uvafinance.virginia.edu/resources/traveluva-seminar

This seminar was presented on September 12, 2023.  Video of the presentation can be found here: https://uvafinance.virginia.edu/resources/traveluva-seminar-zoom-presentation

Workday reports that have a summarized Obligations column often have a lot of “noise”.  Workday shows all journals (full transparency) related to the account.  For obligations, that includes the journal that moves it into the obligation ledger as well as any journal that liquates that obligation (or zeros out that obligation) when it moves from an obligation to an actual in the actuals ledger. 

Here is an example of what that can look like:

In Workday there are 3 ledgers – Commitments, Obligations, and Actuals.   

Commitments - Accounting related to funds for future known or expected spending (pre-encumbered).  The commitments ledger is utilized to track journal entries for requisitions and payroll for unfilled positions.  

 

Obligations – Accounting related to funds that represent obligations to pay (encumbered).  The obligations ledger is utilized for purchase orders and payroll for filled positions.  

 

This Quick Reference Guide (QRG) informs Procurement Shoppers how to find and view a purchase order. 

Digital Accessibility is critical in providing equal access to our content for all individuals.  Visit the Digital Accessibility Website.

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