Full Workday functionality has been restored. If you have any further issues, please contact the UVA Help Desk (UVA Help Desk - UVA ITS | 434-924-HELP).
Resources
Update June 26, 2023: You can now use Workday to submit Payroll Accounting Adjustment Requests of all types (e.g., for UPG or Medical Center employees).
Use this Quick Reference Guide for more information: https://uvafinance.virginia.edu/resources/request-payroll-accounting-adjustment-qrg
This form is used for reporting an overpayment. Provide as much detail as possible related to this overpayment scenario in order for efficient processing of this notice.
Kronos Timekeeper Responsibility Agreement form is maintained on the Medical Center Websites. Please find the directions and form access on the Medical Center website
PTO donation forms for Academic and Medical employees can be found on the Human Resource website.
Medical employees should use this form to submit time corrections and adjustments.
Payroll Adjustment Form.pdf116.67 KB
We've prepared a breakdown of the categories and figures you see on every payslip.
Workday_Payslip_Guide_vF_0.pdf108.98 KB
New employees must indicate both state and federal tax exemptions in Workday. If you make no selection, UVA must withhold taxes at the default rate of single with zero exemptions.
All employees may change their current tax withholding rate at any time. Elections remain in effect until a change is made.
You can change your elections in Workday. Use the "Show Me How" feature if you need assistance.
Timekeeping Tools
Your guide to managing time and absence in Workday.
This page provides a clear overview of where to go, what to do, and how to handle special scenarios like holidays and emergency events.
FICA IRS STUDENT GUIDELINES AND RULES
Students generally do not have to pay FICA taxes. The University follows IRS rules in determining a student's exemption from FICA withholding. FICA (Federal Insurance Contributions Act) refers to taxes for Social Security (OASDI) and Medicare. When eligible, OASDI is withheld at 6.2% and Medicare at 1.45%, for a total tax of 7.65%.
NOTE: THE FORM W-4 FOR 2020 HAS SUBSTANTIAL CHANGES. READ MORE ABOUT THEM HERE.
2019 Biweekly Payroll
| Frequency | Pay Period Number | Pay Period Begin Date | Pay Period End Date | Data Entry & Approval Deadline | Time Entry Deadline | Check Date | Fiscal Year |
|---|---|---|---|---|---|---|---|
| BW | 1 | 12/16/18 | 12/29/18 | 12/29/18 | 12/31/18 | 01/04/19 | 2019 |
Note: The deadlines on the payroll calendars indicate the last day that any hires, compensation changes, terminations, and any other transactions must be completed (not initiated) in order to ensure that they are included for the pay date for that period. Any transactions that are initiated or completed after the Data Entry & Approval Deadline are not guaranteed to be included in the pay date for that period. All payroll inputs and manual adjustments for the period are also due by the deadlines.
If an employee has been overpaid by the University, it is considered a legal debt and must be repaid in full.