Resources

This procedure covers the preparation of a Bank Deposit by persons designated as having the authority to make deposits directly to a local branch of the University's bank. This procedure does not cover preparation of a deposit for processing by the University Cashier’s Office.

This procedure covers the preparation of a deposit of cash (checks, currency and coin) with the University's Cashier’s Office. This procedure does not cover the preparation of a Bank Deposit by persons designated as having the authority to make deposits directly to a local branch of the University's bank.

The attached pdf provides information on Fund Balance Ownership through the transition to Workday Financials.

This guide is intended to provide detailed transaction information on funds transfers occurring across the University of Virginia. As updates are made to the document, a new version is distributed showing an updated version date in the header.

F&A Distribution by Project for FY22, in Excel spreadsheet format (.xls or .xlsx).

This Quick Reference Guide (QRG) is designed to walk an Expense Support Specialist through the approval process in Workday for Supplier Invoice Requests for non-employees.

These procedures apply to University departments, divisions or schools who extend credit for goods or services to students, faculty, staff and other customers, or that handle collections of accounts receivable including student receivables managed by Student Financial Services (SFS). These procedures do not cover accounts receivable managed by the Office of Sponsored Programs (OSP) or gift pledge receivables which are managed through University Advancement.

Financial Reporting & Operations (FR&O) is responsible for maintenance and administration of this procedure. FR&O, in conjunction with Facilities Management (FM) Finance, is responsible for ensuring that this procedure is followed whenever capitalized projects are created and/or funded.

This Visiting Student Scholar Agreement (“Agreement”) is made by and between The Rector and Visitors of the University of Virginia for the University of Virginia School of _________ (“UVA”) and ________________________ (“School”) (each hereinafter an “Institution”).

Template for generating a UVA invoice for goods & services.

SESAC Performance License for Colleges and Universities. Access to this form requires Netbadge

University of Virginia Form ST-9A Virginia Retail Sales and Use Tax Worksheet and Instructions For INTERNAL use only

Attach to all new projects upon creation. The form responses should justify the expenditure function chosen when creating the project

General Agreement for Academic Cooperation and Exchange (“Agreement”) to foster international cooperation in education and research.

This form should not be used for deposits to expense codes. Deposits from University-affiliated organizations must be processed as gifts.

University's agreement for the use of music owned by BMI.

American Society of Composers, Authors, & Publishers licensing agreement with the University.

Information and policies surrounding uncashed checks and unclaimed property.

To effectively control and account for: 1) the permanent transfer of equipment assets to UVA, or 2) the permanent transfer of UVA equipment assets to another institution. The procedure ensures UVA’s financial statements and Fixed Assets Sub-ledger properly reflect all such activity.