Resources

Employees may retain frequent flyer miles/points earned from business travel for personal use.

Any transaction made with loyalty points of any kind, including but not limited to frequent flyer miles, credit card points, or gift cards are not eligible for reimbursement. Employees may not be reimbursed for using air miles to purchase travel.

Provides necessary information to meet legal requirements in the requisition of goods or services that can be supplied by only one vendor.

For documenting telephone quotes received from vendors.

This form is a request for a certificate of insurance, which needs to be submitted to the Property & Liability Risk Management Office one week prior to the date we need to provide it to you. 

FY2026 Budget Book

After the fiscal year is closed, there is a brief period when adjustments can be made in order to address budget deficits.  

See the current year-end adjustment window on the Year-End Closings page.

Here are a few guidelines to note: 

How to Enroll in Paymode for Secure Electronic Payments

The University of Virginia partners with Bank of America and Bottomline Technologies to offer Paymode-X, delivering secure electronic payments to our suppliers.  A PDF is attached below.  

A screen-by-screen walkthrough of the vendor enrollment process, from our partners at Paymode.

What's the difference between UVA's Audit & Compliance department and