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Application fees related to trusted traveler programs, such as TSA PreCheck, CLEAR, and the U.S. Customs and Border Protection Global Entry Program are considered taxable expenses. Airline Club Membership fees and Passport application and processing fees are also taxable. Please use the expense item Passports & Travel Programs, Taxable.

Employees may retain frequent flyer miles/points earned from business travel for personal use.

Any transaction made with loyalty points of any kind, including but not limited to frequent flyer miles, credit card points, or gift cards are not eligible for reimbursement. Employees may not be reimbursed for using air miles to purchase travel.

Provides necessary information to meet legal requirements in the requisition of goods or services that can be supplied by only one vendor.

For documenting telephone quotes received from vendors.

This form is a request for a certificate of insurance, which needs to be submitted to the Property & Liability Risk Management Office one week prior to the date we need to provide it to you. 

As of October 28, 2024, new automatic airline refund rules went into effect, per the U.S. Department of Transportation’s rule and amendment to the rule.

This Quick Reference Guide (QRG) provides a step-by-step process of manually sourcing a requisition that includes a zero-dollar line. A requisition that contains a zero-dollar line will NOT be automatically sourced into a Purchase Order but will need to be manually sourced instead. The requisitioner can perform this action once all necessary approvals have been obtained. By the end of this QRG you will be equipped to manually source a zero-dollar line requisition that you have created.