April 8, 2025, 4:45 pm: The T&E Card Change Request form is failing intermittently. We are working with ITS to address the issue. In the meantime, please send us an email with the information the form requests to askfinance@virginia.edu
Resources
Employees may retain frequent flyer miles/points earned from business travel for personal use.
Any transaction made with loyalty points of any kind, including but not limited to frequent flyer miles, credit card points, or gift cards are not eligible for reimbursement. Employees may not be reimbursed for using air miles to purchase travel.
How to manage unused tickets purchased by the university
Provides necessary information to meet legal requirements in the requisition of goods or services that can be supplied by only one vendor.
When a supplier needs UVA's IRS W-9 information. Request for Taxpayer Identification Numbers
My Customer is Requesting the University's W-9 Form, where can I obtain one? When a supplier needs UVA's IRS W-9 Information
2023_W9_UVA.pdf80.22 KB
For documenting telephone quotes received from vendors.
PhoneQuoteSummary_PSDS.pdf1.03 MB
Submit the Non-Employee Travel Reimbursement Form with the Supplier Invoice Request in Workday
This form is a request for a certificate of insurance, which needs to be submitted to the Property & Liability Risk Management Office one week prior to the date we need to provide it to you.
CertofInsRequest.pdf72.88 KB
The COSO Framework
COSO stands for the Committee of Sponsoring Organizations of the Treadway Commission, a private-sector initiative focused on providing thought leadership on enterprise risk management, internal control, and fraud deterrence. The COSO Framework, developed by this committee, is a widely used model for organizations to design, implement, and assess the effectiveness of their internal control systems.
To support ARMICS submission, two levels of assessment need to be completed:
Internal Controls Assessment
Internal Controls Assessment Basics
Each major business unit within UVA is responsible for the evaluation and continuous monitoring of the internal control environment. This includes ongoing assessment that the fiscal activities and work performed within the unit are following established procedures and best practices and are in compliance with the policies and guidance that govern the work.