Resources

The Commonwealth of Virginia has designed ARMICS to achieve the following objectives:

The goal of ARMICS is to provide reasonable assurance of the integrity of all fiscal processes related to:

Submission of transactions to the Commonwealth's general ledger Submission of deliverables required by financial statement directives Compliance with laws and regulations Stewardship over and safeguarding the Commonwealth's assets.

As defined in ARMICS, an effective system of internal control:

• provides accountability for meeting program objectives;
• promotes operational efficiency;
• improves the reliability of financial statements;
• strengthens compliance with laws and regulations; 
• and, reduces the risk of financial or other asset losses due to fraud, waste, or abuse.

Per the CAPP Manual, each Agency Head (e.g., UVA President) is responsible for having agency management document the agency's assessment of internal control to include:

The Restructured Higher Education and Administrative Operations Act (Restructuring Act) granted public colleges and universities greater financial and administrative autonomy in exchange for their commitment to meet specific statewide goals.  However, in many important ways the University remains the same, including that it remains a state agency and employees remain state employees.

Everyone has a role in maintaining strong internal controls—but the ultimate responsibility lies with the agency head. They are accountable for the overall internal control environment and must take ownership of the ARMICS process.

Please use this excel sheet to view the FY2024 contact information we used for your cost centers.  When you're ready to make updates, use this form:  Fixed Asset Inventory Management:  Departmental Contacts.

Learn the basics of using the Goods & Services Guide. View the video.

Common questions about tax filing status for foreign nationals

What do I need to know about federal tax compliance as an NRA?
 

Taxes are filed and paid on an annual basis with the IRS.  FIling is required even if no income is earned.  The deadline to file is April 15 of each year, unless this date falls on a weekend, in which case filing is due by the following Monday.

Template to request assistance arranging meetings.

Interview Screening Request

UVAFinance FDM Numbers

Use the following form for any Recharge Centers up to 100 Services.

When purchasing a new vehicle for a department, please do the following: 

• Consider whether this is a replacement or an addition to the fleet, and discuss the needs of the group to determine the best vehicle choice. 

• Understand the usage of the new vehicle to determine if an alternatively fueled vehicle could be used.

Changes in Account Certification : https://youtu.be/8vbbzM6KxrU 

Ad Hoc Bank Transaction Expenditure Credit (Video Demonstration)

View and Edit Accounting Journals  (Video Demonstration)

Introduction to Workday Financials

This Quick Reference Guide (QRG) is designed to walk a Procurement Shopper through the needed steps to resolve a supplier invoice match exception, based on the individual circumstances of the match exception.

• Do UVA departments need to take any action? No, there is no change to how UVA departments initiate payments. This transition only impacts how payments are processed on the vendor side.
• Will this affect payment processing times? No, payments will continue to be processed as usual.
• What if a vendor asks me about this transition?