Wednesday, July 2, 2025 : Payroll Accounting Adjustments are not expected to be available on July 3 as previously planned, due to an error within Workday. We are working as quickly as possible to fix the issue. Watch this space for updates. Please direct questions to askfinance@virginia.edu
Resources
Please use this excel sheet to view the FY2024 contact information we used for your cost centers. When you're ready to make updates, use this form: Fixed Asset Inventory Management: Departmental Contacts.
CCC Contact List 02-27-25.xlsx58.13 KB
Learn the basics of using the Goods & Services Guide. View the video.
Common questions about tax filing status for foreign nationals
What do I need to know about federal tax compliance as an NRA?
Taxes are filed and paid on an annual basis with the IRS. FIling is required even if no income is earned. The deadline to file is April 15 of each year, unless this date falls on a weekend, in which case filing is due by the following Monday.
Template to request assistance arranging meetings.
Use the following form for any Recharge Centers up to 100 Services.
When purchasing a new vehicle for a department, please do the following:
Consider whether this is a replacement or an addition to the fleet, and discuss the needs of the group to determine the best vehicle choice.
Understand the usage of the new vehicle to determine if an alternatively fueled vehicle could be used.
Changes in Account Certification : https://youtu.be/8vbbzM6KxrU
Ad Hoc Bank Transaction Expenditure Credit (Video Demonstration)
View and Edit Accounting Journals (Video Demonstration)
Introduction to Workday Financials
This Quick Reference Guide (QRG) is designed to walk a Procurement Shopper through the needed steps to resolve a supplier invoice match exception, based on the individual circumstances of the match exception.
- Do UVA departments need to take any action? No, there is no change to how UVA departments initiate payments. This transition only impacts how payments are processed on the vendor side.
- Will this affect payment processing times? No, payments will continue to be processed as usual.
- What if a vendor asks me about this transition?
Paymode FAQ for Vendors
1. Why is UVA transitioning away from PaymentWorks ACH?
UVA is moving to Bank of America’s Paymode ACH and ePayables to streamline payment processes, reduce fees, and improve efficiency.
2. What are my payment options?
You may be eligible for Paymode (Basic or Premium tiers) or ePayables. Most vendors will enroll in Paymode with Net 30 terms.
UVA's Transition to Virtual Payments: Paymode ACH and ePayables
UVA is enhancing its payment processes by transitioning to virtual payment methods, including Paymode ACH and ePayables through Bank of America. This initiative is designed to improve operational efficiency, reduce reliance on paper-based transactions, and streamline payments to our valued vendors.
ETF Commitments/Spending Report for February 4, 2025
- What's Changed?
For Account Certifications created before Feb. 1st, 2024, Account Certifications pulled in activity that are in
the Standard: SRECNP Ledger Account/Summaries.
Now that the investment income ledger accounts have been suppressed from Account Certifications, you may want to see that activity. Note: This information does not need to be reviewed as it is reconciled in central finance and is rolled back into the investment.
The Investment Income Ledgers that have been suppressed are:
4400: Investment Income
This map shows the new conference spaces on the first floor of Carruthers Hall.
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