Application fees related to trusted traveler programs, such as TSA PreCheck, CLEAR, and the U.S. Customs and Border Protection Global Entry Program are considered taxable expenses. Airline Club Membership fees and Passport application and processing fees are also taxable. Please use the expense item Passports & Travel Programs, Taxable.
Resources
Yes. Employees may retain frequent flyer miles or loyalty points earned from business travel.
How to manage unused tickets purchased by the university
Provides necessary information to meet legal requirements in the requisition of goods or services that can be supplied by only one vendor.
When a supplier needs UVA's IRS W-9 information. Request for Taxpayer Identification Numbers
2025 Substitute W9 w UEI_0.pdf83.26 KB
My Customer is Requesting the University's W-9 Form, where can I obtain one? When a supplier needs UVA's IRS W-9 Information
2025 W9 Signed.pdf76.17 KB
For documenting telephone quotes received from vendors.
PhoneQuoteSummary_PSDS.pdf1.03 MB
Virginia Sales & Use Tax Exemption Certificate
Virginia Sales and Tax Exemption Certificate.
Submit the Non-Employee Travel Reimbursement Form with the Supplier Invoice Request in Workday
This form is to request for the University to provide a certificate of insurance to an external organization. It needs to be submitted to the Property & Liability Risk Management Office one week prior to the date of the event.
Used by departments when requesting an electronic copy of a canceled check, as proof of payment (requires Netbadge).
Use this checklist to gather the information needed before your department submits a Contract Intake request. Having these details ready will help you complete your request with confidence and keep the information you need at your fingertips.
This course is required for new cardholders to acquire a T&E card.
Do not use this as a yearly refresher course.
The course provides a comprehensive overview of the T&E card. The following topics are covered:
In this course, Employees will learn about the process of initiating a purchase requisition in Workday.
The following topics will be covered in this self-paced course: