Resources

Can groups be booked in Concur?
How to book a group flight through TravelUVA
Are government rates available for hotels?
Information on government rates that UVA employees qualify for
How do I book a conference hotel?
How to book a conference hotel through TravelUVA
Can I book travel for my companion in Concur?
Procedures for booking a travel companion in Concur
How do I change a reservation after it has been booked?
How to change a reservation in TravelUVA/Concur
How do I cancel a reservation?
How to cancel a booking in TravelUVA/Concur
Are there booking fees?
CBT agent booking fees
What is the maximum number of passengers per booking in Concur?
How to book more than one passenger in TravelUVA/Concur
If I book a trip with a credit card that I only want to be used one time will that card automatically be saved to the traveler's profile?
How to manage stored credit cards in TravelUVA/Concur
Should I buy refundable or non-refundable airline tickets?
Guidance for purchasing refundable vs. non-refundable airline tickets
How secure is my personal information in TravelUVA?
Information on the security features protecting your personal information in TravelUVA/Concur
How do I book a seat assignment?
How to choose a seat in TravelUVA/Concur
Can I book personal travel in CONCUR?

The official answer is no. However, some of our travel vendors offer discounts to employees for personal travel.

How can I change my name in Concur?
How to update your name in TravelUVA/Concur
Are tips or gratuities an allowable expense?
Procedure for tipping and gratuity
How do I claim per diems?
How to claim meal per diems for a business trip
Are mileage and parking costs associated with my daily commute an allowable expense?
Guidelines on mileage and parking costs while commuting to work
Are parking fines an allowable expense?

Parking fines are not an allowable expense for University faculty, staff, or students.

Are parking fees an allowable expense?
Determine if parking fees are allowed to be reimbursed
Can I purchase Global Entry, TSA PreCheck, CLEAR, or Airline Club Memberships for my trip?

Application fees related to trusted traveler programs, such as TSA PreCheck, CLEAR, and the U.S. Customs and Border Protection Global Entry Program are considered taxable expenses. Airline Club Membership fees and Passport application and processing fees are also taxable. Please use the expense item Passports & Travel Programs, Taxable.