Resources

Approval for Honoraria

For direct payment of honoraria attach completed form to Supplier Invoice Request in Workday.  Electronic signatures are accepted.

Payments to non-UVA employees for usual academic activities. Honoraria payments are generally taxed at 30% unless a tax treaty exemption applies. The Honoraria recipient cannot be in violation of the IRS 9-5-6 rule or be in a visa status that limits payments from other institutions.

Approval for Honoraria_PSDS_Updated July 2025.pdf91.11 KB
Paying Research Participants (Human Subjects)

All payments for research participants must adhere to the requirements of the Institutional Review Board (IRB)

 

Food Purchases at UVA
Procedures for purchasing and expensing food
What does bona fide mean?
Explanation of bona fide business purpose
Travel and Expenses for Non-Employees
Procedures for booking and expensing travel for non-employees
Can I delegate my expense reports to someone else?
How to select a delegate for expense reports
What if I don't know my Worktag?
How to find the correct worktag for an expense report
Can I be reimbursed for conference registration that I paid for in advance?
Guidelines on reimbursement for conference registration
How do I upload receipts to Workday Expenses?
Instructions for uploading receipts to Workday Expenses
Are there expenses for which Workday Expenses CANNOT be used to pay employees?
A list of items that cannot be expensed through Workday
How long do I need to keep receipts after I upload to Workday Expenses?
Guidelines on keeping receipts after completing an expense report
When creating an expense report for airfare, lodging, or rail should the expense owner enter anything in the memo field?
How to use the memo field in Workday Expenses
How do I expense the purchase of gifts for employees and/or non-employees?
How to expense gifts in Workday
What is the tax rate and procedure for Day Trip Meals?
How to expense Day Trip Meals in Workday Expenses
How can I delete a line in Workday Expenses?
How to delete a line in an expense report
Which expense item should I use for sympathy flowers and gifts?
How to expense sympathy flowers and gifts in Workday Expenses
Purchasing and Expensing Gift Cards
How to purchase and expense gift cards
How do I keep internal and/or external interview candidates private but reimburse for Business Meals?
How to keep candidate names private when expensing business meals
How should I use the expense item Student Program Costs?
How to use Student Program Costs in Workday Expenses
Workday Expenses Online Training
Link to Workday Expenses training