Resources

For direct payment of honoraria attach completed form to Supplier Invoice Request in Workday.  Electronic signatures are accepted.

Payments to non-UVA employees for usual academic activities. Honoraria payments are generally taxed at 30% unless a tax treaty exemption applies. The Honoraria recipient cannot be in violation of the IRS 9-5-6 rule or be in a visa status that limits payments from other institutions.

All payments for research participants must adhere to the requirements of the Institutional Review Board (IRB)

 

Procedures for purchasing and expensing food
Explanation of bona fide business purpose
Procedures for booking and expensing travel for non-employees
How to select a delegate for expense reports
How to find the correct worktag for an expense report
Guidelines on reimbursement for conference registration
Instructions for uploading receipts to Workday Expenses
A list of items that cannot be expensed through Workday
Guidelines on keeping receipts after completing an expense report
How to expense Day Trip Meals in Workday Expenses
How to delete a line in an expense report
How to expense sympathy flowers and gifts in Workday Expenses
How to purchase and expense gift cards
How to use Student Program Costs in Workday Expenses
Link to Workday Expenses training