Wednesday, July 2, 2025 : Payroll Accounting Adjustments are not expected to be available on July 3 as previously planned, due to an error within Workday. We are working as quickly as possible to fix the issue. Watch this space for updates. Please direct questions to askfinance@virginia.edu
Resources
For direct payment of honoraria attach completed form to Supplier Invoice Request in Workday. Electronic signatures are accepted.
Payments to non-UVA employees for usual academic activities. Honoraria payments are generally taxed at 30% unless a tax treaty exemption applies. The Honoraria recipient cannot be in violation of the IRS 9-5-6 rule or be in a visa status that limits payments from other institutions.
All payments for research participants must adhere to the requirements of the Institutional Review Board (IRB)
Guidelines on reimbursement for conference registration
Instructions for uploading receipts to Workday Expenses
A list of items that cannot be expensed through Workday
Guidelines on keeping receipts after completing an expense report
How to use the memo field in Workday Expenses
How to expense gifts in Workday
How to expense Day Trip Meals in Workday Expenses
How to expense sympathy flowers and gifts in Workday Expenses
How to keep candidate names private when expensing business meals
How to use Student Program Costs in Workday Expenses